Venue Event Manager (Full-Time)

Job Description

Job Description

Description:

Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater.

Job Description:

The Venue Event Manager is responsible for leading the planning, coordination, and execution of a diverse portfolio of client and internally produced events hosted at Circuit of The Americas. This role serves as the primary liaison between clients, vendors, and cross-functional teams to deliver exceptional event experiences from concept through completion. The ideal candidate is highly organized, solution-oriented, and thrives in a fast-paced environment where attention to detail, proactive communication, and operational excellence are essential.

• Partner with clients to understand their event goals, vision, and operational requirements, ensuring every detail aligns with their expectations and delivers an exceptional guest experience.
• Lead the planning, coordination, and on-site execution of Circuit of The Americas-produced events, overseeing all phases from initial concept through post-event wrap-up.
• Serve as the primary point of contact for assigned clients throughout the planning process, providing timely communication, project updates, creative solutions, and exceptional customer service.
• Coordinate with internal departments, venue operations, security, catering, production, vendors, and external partners to ensure seamless event logistics and execution.
• Develop, prepare, and distribute comprehensive Banquet Event Orders (BEOs) and other event documentation to ensure alignment across all operational teams.
• Create and manage event budgets, monitor expenses, and identify opportunities to maximize efficiency while maintaining high-quality event standards.
• Develop detailed event timelines, production schedules, and operational plans to ensure all deliverables are completed on schedule.
• Anticipate potential operational challenges and proactively implement solutions to ensure successful event execution and an outstanding client experience.
• Oversee on-site event operations, providing leadership and real-time decision-making to ensure events are executed safely, efficiently, and at the highest standard.
• Conduct post-event evaluations with clients and internal stakeholders, gathering feedback and identifying opportunities for continuous improvement and operational excellence.
• Build and maintain strong working relationships with clients, vendors, and internal teams to support long-term partnerships and repeat business.
• Support the Events & Hospitality team with additional projects, initiatives, and responsibilities as assigned.

Knowledge, Skill, & Ability:

• Strong organizational skills with the ability to manage multiple events and priorities simultaneously.
• Excellent communication, interpersonal, and client relationship management skills.
• Proven ability to work collaboratively across departments and with external partners.
• Strong problem-solving skills with the ability to remain calm and adaptable in a dynamic environment.
• Experience managing event budgets, timelines, and operational logistics.
• Willingness to work evenings, weekends, and holidays as event schedules require.

Required Qualifications:

• Bachelor’s degree (or equivalent)
• Must have proven experience in venue management or event operations in sports or entertainment venues

Physical Demand & Work Environments:

• Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms.
• Ability to lift and/ or move up to 25 pounds.
• Ability to squat, bend, twist, push/pull.
• Ability to stand/walk for long periods.
• Ability to work extended hours during events (18-20 hours per day) in any weather elements.
• Work in extreme environments outdoors throughout the year.
• The noise level in the work environment is usually moderate but can be loud during events.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EQUAL EMPLOYMENT OPPORTUNITY:

COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.