Accounts Receivable/Payable

Job Description

Job Description

Schedule: Monday - Friday 7:30 AM - 4 PM

Applications will begin to be reviewed on or after August 17, 2026.

This position serves as a member of the finance team and works under the direction of the Chief Financial Officer (CFO). This position is responsible for collaboratively supporting Madison Wood Preservers' accounting operations, including Accounts Payable, Accounts Receivable, credit administration, collections, inventory controls, and other related accounting functions. This position also helps ensure the timely and accurate processing of financial transactions while maintaining strong internal controls, confidentiality, and exceptional customer service. They will work collaboratively with customers, vendors, employees, and management to support the company's financial operations and business objectives.

Accounts Payable

• Review, verify, enter, and process vendor invoices.

• Match invoices with purchase orders, receiving documents, and required approvals.

• Prepare check runs, ACH payments, and wire transfers for approval.

• Reconcile vendor statements and resolve invoice and payment discrepancies.

• Maintain vendor records, W-9 forms, certificates of insurance, payment information, and 1099 documentation.

• Maintain cargo and automobile insurance records.

• Maintain logging-related records, including payments, pricing, and tract information.

• Coordinate with Purchasing, Dispatch, vendors, and other departments to resolve accounting issues.

Accounts Receivable, Credit & Collections

• Review customer credit applications and assist with new account setup.

• Process customer payments and accurately apply cash receipts.

• Prepare customer invoices and maintain customer accounts.

• Reconcile customer accounts and investigate payment discrepancies.

• Maintain customer credit files and supporting documentation.

• Evaluate customer payment history, outstanding balances, credit limits, and credit risk.

• Monitor Accounts Receivable aging reports and communicate with customers regarding past-due accounts.

• Coordinate approved payment arrangements, credit holds, and order releases.

• Prepare aging reports, collection reports, and credit summaries for management.

• Work closely with the Sales Manager and sales team regarding customer account matters.

Accounting & Administrative Support

• Assist CFO with month-end and year-end accounting activities.

• Support finance team internal and external audits by preparing requested records and documentation.

• Assist with inventory controls, reconciliations, and related accounting procedures.

• Prepare financial reports, spreadsheets, correspondence, and other documentation.

• Maintain organized and accurate accounting records.

• Cross-train with accounting personnel and provide backup coverage for essential accounting functions.

• Process incoming and outgoing mail and coordinate post office responsibilities.

• Answer incoming telephone calls, assist visitors, and provide general office support.

• Protect confidential financial, employee, customer, and vendor information.

• Perform other accounting and administrative duties as assigned.

Qualifications

Required

• High school diploma or equivalent.

• Minimum of two (2) years of accounting, bookkeeping, accounts payable, accounts receivable, collections, or related office experience.

• Strong typing, data entry, and 10-key calculator (adding machine) skills with the ability to accurately and efficiently process financial information while maintaining a high level of attention to detail.

• Proficiency in Microsoft Excel, Word, and Outlook.

• Strong organizational, analytical, and problem-solving skills.

• Excellent attention to detail and accuracy.

• Ability to maintain confidentiality of financial and business information.

• Experience identifying potential fraud, irregular transactions, discrepancies, or other financial risks.

• Ability to prioritize multiple responsibilities and meet deadlines.

• Strong verbal and written communication skills.

• Ability to work independently and collaboratively within a team.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Experience with Epicor ERP or similar accounting software.

• Experience with inventory accounting, credit administration, or commercial collections.

Position Expectations

• Complete assigned accounting responsibilities accurately and on time.

• Maintain complete, organized, and reliable financial records.

• Follow established approval procedures and internal accounting controls.

• Communicate professionally with customers, vendors, employees, and management.

• Coordinate responsibilities effectively with the other Accounting Administrator and accounting staff.

• Identify and promptly report material discrepancies, unusual transactions, or financial concerns to the Chief Financial Officer.

• Understand and follow established fraud prevention protocols, internal controls, and approval procedures, and promptly report suspected fraudulent activity or irregular transactions to the Chief Financial Officer.

• Provide dependable coverage during employee absences, vacations, audits, month-end and year-end closing, and periods of increased workload.

• Demonstrate professionalism, accountability, sound judgment, flexibility, and consistent follow-through.

• Maintain the highest standards of integrity and confidentiality.

Physical Requirements

• Ability to work full-time (40 hours per week).

• Ability to work overtime as business needs require.

• Ability to remain seated at a desk or workstation for extended periods throughout the workday.

• Ability to frequently use a computer, keyboard, mouse, calculator, telephone, and other standard office equipment.

• Ability to perform repetitive hand, wrist, and finger movements for typing and data entry.

• Ability to read printed materials and computer screens and distinguish numbers, letters, and financial data.

• Ability to communicate clearly in person, email, and by telephone.

• Ability to occasionally lift, carry, push, or pull up to 25 pounds.

• Ability to occasionally bend, stoop, reach, and retrieve files or office supplies.

• Ability to move throughout office, stairs, and warehouse areas as needed.

• Ability to work in a climate-controlled office environment with occasional exposure to warehouse, manufacturing, and outdoor environments.

Benefits (Effective 1st of the following month of hire):

• Medical Insurance,

• Dental Insurance

• Vision Insurance

• 401-K with matching

• Employer paid Life, Short- and Long-Term Disability

• Vacation and Sick Leave

• Paid Holidays

• Supplemental Insurance (Aflac)

Hiring Process:

1. Applications will begin to be reviewed on or after August 17, 2026.

2. Qualified applicants selected to move forward will be invited to a first-round interview, which includes a brief typing assessment.

3. Applicants selected to continue in the hiring process will be invited to a second-round interview, which includes a tour of the facility and an opportunity to meet with additional members of the management team.

4. Job offers are contingent on passing a drug screening and background check.

We wish you the best of luck in your career search! Thank you for your interest in our company.

Jared Ross, HR
216 Oak Park Road
Madison VA 22727
View phone number on ziprecruiter.com
View email address on ziprecruiter.com

Disclaimer:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties may change based on business needs.