Bookkeeper / Office Operations Manager

Job Description

Bookkeeper / Office Operations Manager

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Location: Uniondale, NY

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Compensation: $85,000–$95,000

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Schedule: Monday–Friday, 8:30 AM–5:30 PM | 100% On-Site

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An established, family-owned business is seeking a dependable, detail-oriented Bookkeeper / Office Operations Manager to support its day-to-day bookkeeping, administrative, and operational functions.

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This is an excellent opportunity for an experienced bookkeeper who enjoys being hands-on, taking ownership of daily responsibilities, and working closely with sales, operations, customers, vendors, and ownership.

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The role combines transactional bookkeeping with office management and operational support. The company is looking for someone who is organized, personable, accurate, and comfortable wearing multiple hats in a close-knit, entrepreneurial environment.

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Importantly, this is not a full-cycle accounting or project accounting position. The focus is on AP, AR, transaction coding, purchase and sales orders, billing, deposits, collections, and general office and operational coordination. Candidates with a strong bookkeeping foundation are encouraged to apply, even without prior construction industry experience.

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Key Responsibilities

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• Manage day-to-day accounts payable and accounts receivable activities.
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• Process and track purchase orders, sales orders, change orders, and related documentation.
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• Handle customer billing, including two-step billing processes, deposits, and collections.
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• Review transactions for accurate coding, job costing, and proper accounting period assignment.
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• Communicate with customers, vendors, sales, and operations teams regarding invoices, payments, orders, and outstanding items.
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• Reconcile employee timecards across two different systems.
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• Monitor certificates of insurance (COIs) and maintain related documentation.
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• Assist with material tracking and general operational coordination.
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• Maintain accurate, organized financial and administrative records.
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• Utilize Excel for reporting, tracking, and reconciliations, including pivot tables and VLOOKUPs.
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• Provide general office management and administrative support to help keep daily business operations running smoothly.
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Qualifications

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• Previous bookkeeping experience with a solid understanding of debits, credits, accounts payable, and accounts receivable.
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• Exceptional attention to detail, particularly with transaction coding, accuracy, and accounting periods.
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• Experience with purchase orders, sales orders, invoicing, billing, and collections preferred.
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• Construction, contracting, commercial interiors, millwork, or other project-based business experience is a plus, but not required.
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• Experience with Sage 100 is preferred, but not required.
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• Proficiency in Microsoft Excel, including pivot tables and VLOOKUPs.
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• Strong organizational skills and the ability to manage multiple priorities.
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• Personable communication style and confidence interacting with customers, vendors, ownership, and internal teams.
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• Reliable, proactive, adaptable, and willing to learn.
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• Comfortable working in a close-knit, entrepreneurial environment with a variety of personalities.
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What This Role Is — and Isn't

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This is a hands-on, transactional bookkeeping and office operations position. It does not involve general ledger ownership, journal entries, month-end close, balance sheet preparation, or full-cycle accounting.

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The ideal candidate enjoys managing the details, keeping things organized, following through on outstanding items, and serving as a reliable point of contact for the day-to-day needs of the business.

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The company is open to training someone on the industry and systems. Reliability, accuracy, strong communication skills, and a willingness to learn are the priorities.

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Compensation & Benefits

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• Base salary: $85,000–$95,000, depending on experience.
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• Three weeks of PTO.
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• 4% retirement plan match.
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• Health insurance.
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• Two company-paid company retreats.
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• Opportunity for professional growth into broader accounting, office management, and operations responsibilities.
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Work Environment

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• Monday–Friday, 8:30 AM–5:30 PM.
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• 100% on-site in Uniondale, NY.
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• Established, family-owned business with a close-knit, collaborative team.
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If you're a detail-oriented bookkeeper who enjoys variety, takes pride in accuracy, and wants to play an important role in keeping a business running smoothly, we'd love to hear from you.