Academic Business Coordinator

Job Description

Job Description

Title: Academic Business Coordinator

Employee Classification: Business Coordinator

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Academic Affairs-TCOM-300630

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at

Department Summary

UNT Health is one of the three higher education institutions within the University of North Texas (UNT) System, alongside UNT at Denton and UNT at Dallas. The UNT System offers high-quality education to residents of the North Texas region, including Fort Worth, Dallas, Denton, and Frisco, as well as students from other states. Named a top-tier medical school for primary care by U.S. News & World Report, Texas College of Osteopathic Medicine (TCOM) is a leader in training physicians skilled in comprehensive primary care and rural medicine. More than 60% of TCOM’s graduates practice primary care medicine, helping reduce the shortage of physicians in our Texas communities.

Position Overview

The Office of Academic Affairs, Texas College of Osteopathic Medicine, at the UNT Health is seeking an Administrative Business Coordinator to join the team. Serves as a key strategic and administrative support and partner for the senior associate dean. Operates as both an internal and external liaison for the department and is responsible for ensuring seamless, transparent, effective operations, clarity of information, and facilitates and monitors the administration of the department. Manages operating unit, including financial reconciliation, tracking, and reporting, and assists with the preparation and management of department budget. Faculty workload database maintenance, data tracking, and analysis.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Proven organizational skills and detail orientation.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

• MBA or similar business graduate degree. Excellent Customer Service.
• Proficiency with ePAR, ePRO COGNOS Coupa (Online).
• Proficiency with UNT Health Event Management System (EMS Online Scheduling).
• Proven Expertise with Project Management Operative Organizational Skills.
• Proven Expertise with providing High Profile / Executive Level / Self-Directed Administrative Support.
• Exceptional Handling of Executive Level Administrative Support for Ten (or more) Administrators and Faculty.
• Exceptional Proven Communication Skills (Oral and Written).

Job Duties

• Executive support for the Senior Associate Dean of Academic Affairs, including travel planning, travel expense submissions, and other travel support needs; purchasing, correspondence, and other executive needs.
• TCOM Student Performance Committee (SPC) administrative coordination and support as well as administrative support for Academic Affairs staff meetings.
• Operational administration for the Department of Academic Affairs. Contract liaison; purchasing and purchasing reconciliations; hiring manager for Teaching Assistants for courses; official department time-keeper; department inventory transactions, technology needs, compliance needs, and any other related duties for the office.
• Responsible for or assist with financial and operational functions including, but not limited to, purchasing, budget, travel, safety, information technology, and compliance.
• Tracks/monitors CME, travel spending, and reviewing of unit financials, including budget tracker, tracking of state funds, and financial reports through Axiom while monitoring available funds with transparency to the College Business Office.
• Works in partnership with administrative team to ensure all procurement, purchasing, and travel guidelines and processes are implemented and followed within the unit.
• Backup support for Academic small group activities across Osteopathic Medical Practice, large group exams, quizzes and other curricular support to Academic Program Managers.
• Oversees administration operations by identifying needed resources and setting priorities; manages flow to ensure prudent management of resources.
• Other duties as assigned, including backing up other executive assistants as needed to ensure Business Continuity Plans and expectations are met.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.