Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the company's accounts payable process by ensuring invoices are accurately processed, payments are made on time, and financial records are maintained in accordance with company policies and accounting standards. This role requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

• Process vendor invoices accurately and in a timely manner.
• Verify invoices, purchase orders, and payment requests for accuracy and proper authorization.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate accounts payable records and supporting documentation.
• Respond to vendor inquiries regarding payments and account status.
• Assist with month-end and year-end closing activities.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Maintain vendor files, including W-9 forms and payment information.
• Support audits by providing requested documentation and reports.
• Collaborate with internal departments to resolve billing and payment issues.
• Prepare reports related to accounts payable as requested by management.

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounts payable or general accounting experience.
• Proficiency in Microsoft Excel and accounting software (such as QuickBooks, SAP, Oracle, or NetSuite).
• Strong understanding of accounting principles and accounts payable processes.