Human Resources Assistant

Job Description

Job Description

Human Resources Assistant

Thomas Auto Group – Corporate Office
Location: Highland, IN
Schedule: Monday through Friday, 8:00 AM – 4:30 PM
Position Type: Full-Time, In-Office

Thomas Auto Group is seeking a highly organized, dependable, and self-directed Human Resources Assistant to support the Corporate Human Resources Director and HR operations for multiple automotive dealership locations in Indiana and Illinois.

This is a hands-on HR support position in a busy, multi-location environment. The workday frequently involves multiple priorities, interruptions, deadlines, employee questions, onboarding needs, paperwork, and requests from managers at different locations. The successful candidate must be comfortable managing several responsibilities at once while maintaining accuracy and following established priorities.

We are looking for someone who does not need constant direction or reassurance to complete routine responsibilities. The ideal candidate takes ownership of assigned work, keeps track of unfinished tasks, asks thoughtful questions when clarification is genuinely needed, and follows projects through to completion.

This position requires good judgment. Not every request will have the same level of urgency, and the ability to determine what requires immediate attention, what can wait, and when to involve the HR Director is essential.

• Coordinate new-hire onboarding and ensure all required documentation is complete, accurate, and received on time

• Maintain confidential personnel files and employee records for multiple dealership locations

• Track outstanding HR documents and independently follow up with employees and managers when information is missing

• Assist with benefits administration, enrollment documentation, employee communications, and recordkeeping

• Prepare and process employee status changes and other payroll-related documentation

• Maintain HR spreadsheets, reports, logs, and tracking systems

• Assist with recruiting activities, interview scheduling, background-check processes, and pre-employment requirements

• Respond professionally to routine employee and manager questions and recognize when an issue should be escalated to the HR Director

• Assist with HR audits, compliance documentation, personnel-file reviews, and special projects

• Monitor assigned deadlines and follow up without requiring repeated reminders

• Provide administrative support to the Corporate Human Resources Director while maintaining awareness of established priorities

• Handle confidential and sensitive employee information with discretion at all times

This position is best suited for someone who:

• Can manage multiple open tasks without losing track of what still needs to be completed

• Can be interrupted, address an appropriate issue, and return to the original assignment without losing focus

• Understands that a new request is not automatically the highest priority

• Takes notes, follows established procedures, and applies instructions appropriately

• Can distinguish between a one-time instruction and a change to an established process

• Attempts to find an answer using available resources before immediately asking for assistance

• Is comfortable working independently while knowing when an issue genuinely needs to be escalated

• Communicates clearly and professionally with employees, managers, vendors, and leadership

• Pays close attention to names, dates, documentation, deadlines, and other details

• Accepts feedback professionally and adjusts quickly when corrections are needed

• Takes ownership of mistakes, corrects them, and works to prevent them from recurring

• Understands that confidentiality and discretion are non-negotiable in Human Resources

• Previous administrative experience required

• Previous Human Resources experience strongly preferred

• Experience supporting multiple locations, departments, or managers is highly preferred

• Strong organizational, time-management, and prioritization skills

• Excellent attention to detail and follow-through

• Strong written and verbal communication skills

• Proficiency with Microsoft Word, Excel, Outlook, and general office technology

• Ability to learn HR, payroll, recruiting, and dealership systems

• Ability to work independently without continuous supervision

• Ability to handle sensitive and confidential information appropriately

• Professional, dependable, and accountable

Experience with ADP, Hireology, Dealertrack, automotive dealerships, payroll support, benefits administration, or employee onboarding is a plus, but not required.

• Full-time, Monday through Friday schedule

• Consistent daytime hours

• Professional corporate office environment

• Exposure to a broad range of Human Resources functions

• Opportunity to develop practical HR experience in a multi-location organization

• Competitive compensation based on experience

This is not a role where every day follows the same checklist from beginning to end. Priorities can change quickly, and several assignments may be in progress at the same time.

For someone who enjoys staying organized, solving problems, completing work without being chased for it, and being the person others can rely on to keep things moving, this can be an excellent opportunity to build broad Human Resources experience.

Thomas Auto Group is an equal opportunity employer.