Administrative Assistant

Administrative Assistant

As an Administrative Assistant you will work as part of a service team to effectively execute administrative duties associated with running a mechanical service company.

Compensation

• Wage Range Starting at: $23/hr. based on qualifications & experience
• Weekly pay

Schedule

• Monday - Friday 7:30am - 4:30pm with a 1-hour lunch break

Job Duties

• Create reports, filing, scanning and document management
• Enter new PM agreements and update PM renewals
• Create purchase orders for technicians
• Enter vendor invoices into accounting system and process accounts payables
• Maintain documentation for purchases, payments, and other business-related expenses
• Assist with customer questions and follow ups
• Meet accounting deadlines for month-end process and closing cycles
• Completes in person and online training as needed
• Perform other related duties or special projects as assigned
• Collecting on customer accounts receivables
• Quoting small repairs to customers for approval.
• Daily reports sent to customers for review.

Requirements

• 1 or more years of administrative assistant experience
• Proficiency in MS Word and Excel, knowledge of pivot tables, v-lookups, etc. preferred

Additional requirements

• Strong organizational, analytical, problem-solving, oral, and written communication skills
• Ability to meet deadlines and perform high work volume with minimal errors and supervision
• Maintain a positive, cooperative, and teachable attitude
• Comply with and promote the company Safety Policy
• Communicate courteously and proactively with all levels within the company
• Maintain confidentiality concerning financials and customer transactions
• Proactive, self-motivated, detail-oriented, and reliable
• Ability to multitask and work independently, as well as in a team environment
• Ability to pass a full background screening and drug screening
• Ability to travel as needed

Comprehensive Benefits

• Medical, Vision, Dental
• Paid holiday and vacation
• 401(k) Plan with multiple investment options
• Training and Development Programs
• Employee discount programs
• Company-paid and voluntary life insurance
• Company-paid and voluntary accidental death & dismemberment (AD&D)
• Company-paid short-term disability

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and

qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Comfort Systems USA (Southeast), Inc. is an equal opportunity employer in all aspects of employment and prohibits discrimination and harassment of any type to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We strive to foster a work environment that includes and embraces racial, ethnic and gender diversity and other individual differences. Our commitment to diversity and inclusion helps us attract and retain the best talent, enables employees to realize their full potential, and drives high performance through innovation and collaboration.