Pharmacy Operations Supervisor, Pharmacy, Full-Time, Days

ABOUT MARINHEALTH

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

Company

Marin General Hospital dba MarinHealth Medical Center

Compensation Range

$80.26 - $120.38

Work Shift

8 Hour (days) (United States of America)

Scheduled Weekly Hours

40

Job Description Summary

Lead the pharmacy operation behind exceptional patient care.

At MarinHealth Medical Center, we're building the future of hospital pharmacy and looking for a Pharmacy Operations Supervisor who wants to do more than manage daily operations.

Join a highly respected pharmacy program supporting a 320-bed medical center and Level II Trauma Center, where pharmacists and technicians play a vital role across the continuum of care, including the Emergency Department, ICU, Oncology, NICU, Operating Rooms, Meds-to-Beds, Infusion Services, Ambulatory Pharmacy, and 340B programs.

What Makes Our Pharmacy Different?

State-of-the-Art Sterile Compounding

Help lead operations within our new USP-compliant sterile compounding environment designed to advance quality, safety, and operational excellence.

Advanced Technology & Automation

Utilize Epic, automated dispensing technology, diversion analytics, barcode systems, inventory optimization tools, and data-driven workflows that improve efficiency and medication safety.

Clinical Integration

Our pharmacy team is embedded throughout high-acuity patient care areas, partnering closely with physicians, nursing, informatics, quality, and operational leaders.

A Culture of Continuous Improvement

We've transformed workflows, reduced medication waste and inventory costs, enhanced medication safety, and continue to invest in innovative pharmacy solutions.

The Opportunity

As Pharmacy Operations Supervisor, you'll lead and develop pharmacy technicians, optimize workflows, strengthen medication distribution and sterile compounding operations, implement new technologies, and drive meaningful operational improvements across the department.

You'll have the opportunity to influence:

People

• Workflow
• Technology
• Medication Safety
• Automation
• Sterile Compounding
• Regulatory Excellence
• Quality Improvement
• Patient Care

We're looking for a leader who enjoys developing people, solving complex operational challenges, and continuously asking:

"How can we make this safer, smarter, and better?"

If you're ready to help shape the future of pharmacy operations while making a direct impact on patient care, we'd love to meet you.

Job Requirements, Prerequisites and Essential Functions

JOB SPECIFICATIONS

EDUCATION

Required

• Doctor of Pharmacy (PharmD) degree from an accredited school of pharmacy.
• Current California Pharmacist license in good standing.

Preferred

• Completion of an ASHP-accredited PGY1 residency and/or PGY2 Health-System Pharmacy Administration residency.

EXPERIENCE

• Three (3) or more years of progressively responsible experience in an acute care hospital pharmacy environment.
• Demonstrated leadership experience through supervisory, lead, coordinator, project management, residency, or operational improvement responsibilities preferred.
• Experience working with automated dispensing systems, medication-use technology, inventory management, controlled substance programs, sterile compounding operations, and regulatory compliance preferred.
• Experience working with represented (union) employees preferred.

LICENSE/REGISTRATION/CERTIFICATION

• Licensure as a pharmacist in the state of California required.
• Board Certified Pharmacy Specialist (BCPS) – Preferred

DUTIES AND RESPONSIBILITIES:

Operational Management & Workflow Coordination

Designs, implements, oversees, and, when needed, participates in operational initiatives while determining and incorporating workflow for operational tasks and duties to be performed by staff. Manages operational workflow and scheduling of staff to ensure continuity of Pharmacy operations, including maintaining regular coverage of all staff posts for meetings and medical appointments. Coordinates staff provision of Pharmacy services on a daily basis ensuring accuracy, timeliness, and efficiency of drug preparation and distribution. Updates and maintains a master staffing schedule and the Medical Center timekeeping system with daily alterations, transactions, and sick leave. Coordinates daily activities of all Pharmacy areas, including any day-to-day redistribution of staff. Work with Pharmacy Administrative Assistant and Lead Technician to resolve any scheduling issues. Directs workflow as needed. Ensures staff is fit for duty on an ongoing basis. Assists or leads project management.

Leadership, Supervision, and Staff Development

Supervises daily workload of the staff assigning projects, manages recruiting, completes and presents performance appraisals, counsels employees, and manages terminations. Supervises the provision of Pharmacy services consistent with patient-focused pharmaceutical care. Supervises staff in the precise filing of medication and keeping of records in relation to medications for utilization by patients. Manages the duties and responsibilities of the pharmacy technicians, including their annual performance evaluations following approval by the Pharmacy Manager. Participates in the instruction and supervision of technicians and when needed, pharmacists. Ensures appropriate training checklists and ongoing competency of staff including development of new materials when necessary. Chairs staff meetings in Director’s and/or Pharmacy Manager’s absence as assigned. Promote teamwork between and among all Pharmacy areas. Commitment to the concept of delegation and team leadership of staff.

Decision Making & Problem Solving

Engages in decision-making, impacting people, costs, and quality of services. Assists with policy interpretation, resolution of conflicts with MDs and makes emergency decisions. Resolves Quality Assurance issues within area of supervision. Evaluates the efficiency of operational systems, makes and implements improvements.

Quality Assurance & Compliance

Participates in the development and execution of drug utilization reviews in cooperation with the Clinical Pharmacy Supervisor. Ensures collection and assembly of departmental quality assurance data, as well as instructions within the department to improve or ensure threshold compliance. Oversees and participates in drug distribution process in inpatient, outpatient, and IV additive areas of the pharmacy. Accountable for controlled substance inventory and record keeping in conjunction with Clinical System Technician. Maintains Quality Assurance and Medication Safety through responsive operations and problem solving on safety events. Assumes regulatory responsibilities including but not limited to California Board of Pharmacy

Program Development & Cost-Effectiveness

Participates in the development of programs to ensure cost-effective methods are utilized. Works with the Clinical Pharmacy Supervisor to enforce the closed drug formulary, evaluating use and need while suggesting alternatives and promoting cost-effective drug therapy. Participates in the identification and establishment of programs and procedures that ensure efficient drug delivery.

Communication & Collaboration

Utilizes polite and professional customer-focused methods (CARES and RBC) with clients, patients, and staff in all interactions. Promotes a positive, supportive environment within the department and Medical Center by demonstrating a pleasant and helpful attitude. Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working group’s achievement of goals, and to help foster a positive work environment. Identifies needs and provides education to Pharmacy staff and other departments via informal and formal methods, such as in-services and newsletters. Communicates written and oral skills effectively within and between departments. Regular attendance at interdisciplinary patient care meetings, and other applicable meetings, committees, etc., as assigned. Attends and participates in inter-departmental projects, interdisciplinary care meetings, committees, and other meetings of the Medical Center as assigned. Participates in department projects or committees. Participates in Medical Center committees as assigned.

Policy & Procedure Management

Drafts, communicates, initiates, and assesses changes in departmental policies and procedures. Executes responsibilities within the established guidelines of Medical Center and departmental policy & procedures.

Operational Transformation & Continuous Improvement

Commitment to participation in the transformation of operational work processes at MarinHealth Medical Center. Commitment to the concept of delegation and team leadership of staff

Miscellaneous Duties

Promotes a positive, supportive environment within the department and Medical Center by demonstrating a pleasant and helpful attitude. Chairs staff meetings in Director’s and/or Pharmacy Manager’s absence as assigned.

PATIENT PRIVACY (HIPAA Compliance)

Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.

Keywords:

Pharmacy Operations Supervisor, Hospital Pharmacy Leadership, Acute Care Pharmacy, Sterile Compounding, USP 797, USP 800, Medication Safety, Pharmacy Automation, Epic, Diversion Prevention, 340B, Pharmacy Management, Pharmacy Operations, Clinical Pharmacy, Trauma Center, Quality Improvement, Workflow Optimization, Pharmacy Technology, Regulatory Compliance, Pharmacy Leadership, Inpatient Pharmacy.

Accommodation

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at View phone number on carejobs.now or View email address on carejobs.now .

C.A.R.E.S. Standards

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.