OFICIAL PAGADOR/A

Job Title

Receive invoices and send them to administrators for approval.

Distribute copies of generated checks to each accountant.

Verify that all invoices are approved and have the purchase order.

Code invoices according to the "chart" of accounts and consult with the accounting manager or the accountant in charge of the project if there is any doubt about the coding.

Match the entries in the system of invoices "batch processing", before transferring them to the subsidiary ("post batches").

Verify that the total of the invoices matches the total of the "batch".

Prepare the payment requisition for invoices that require this procedure.

After processing the invoices, deliver to the Accounting Manager the outstanding balance for payment, according to instruction number 5- "Aging of account payable".

Perform the corresponding actions to issue checks that need to be made immediately, such as: "petty cash", security deposit returns, telephone, water, and electricity.

Archive the documents generated by accounts payable such as "invoice posting journal" and "check register" or "manual check register".

Perform monthly and annual closings and print the required reports.

Archive all documentation generated by the department and ensure that everything has the required signatures on each document.

Call suppliers or answer their calls related to any invoice.

Make checks for professional services, compute hours worked, and apply the corresponding retention percentage.

Complete the checkbook or computer with any necessary information on the checks.

Match credit reports and issue invoices to the corresponding projects.

Break down the three batches of checks generated per month by the Paymaster II and send the corresponding checks to suppliers, make bank deposits, and punch all invoices with the stamp indicating that they were paid.

Record deposits in the daily register of Executive Homesearch and Reality Services, Inc.

Prepare project and external company invoices.

Prepare correspondence and envelopes requested by the Accounting Manager.

Perform any other assigned tasks related to the position.