Council Executive Office Assistant

: Position Title: Council Executive Office Assistant Job Posting Closing Date: ***Open Until Filled*** Provo City is looking for a Council Executive Office Assistant to coordinate various functions and programs in support of the City Council Office. Qualified, civic-minded individuals interested in supporting the services provided to Provo residents by performing the duties described herein are strongly encouraged to apply. Provo City offers competitive pay; paid leaves, including vacation, sick, holidays, bereavement, and parental leaves; generous employer-paid health insurance; retirement and pension plans; free use of the Provo Recreation Center, Peaks Ice Arena, and City Library; and regular review of compensation practices to remain competitive with the local market. Job Details Screening Process: Applications will be reviewed in the order they are submitted. Position may be unposted prior to closing date if sufficient, qualified applications are received prior . Applicants must meet the minimum requirements listed below to be eligible for consideration. Pay Rate: (G25) $22.75 - $31.36 per hour (depending on qualifications) Essential Duties:

• Perform general administrative support and specialized clerical duties.
• Assist in coordinating and administering council and other public meetings including the use of onsite and virtual technology to record and broadcast meetings.
• Type documents and correspondence.
• Oversee various office programs.
• Enter and retrieve data in several different formats.
• Prepare and maintain appointment schedules, including annual council schedule and shared calendars for council staff and council members.
• Organize office materials for management's review, analysis, and release.
• Prepare and proofread press releases and correspondence.
• Compile information and prepare reports in a clear, concise, and accurate manner.
• Assist in preparing, and monitoring office budgets.
• Perform bookkeeping and general accounting work including oversight of accounts payable/invoices and purchase orders for council office functions.
• Planning and coordination of Council events.
• Oversee ordering and procurement of office supplies and catering.
• Design, implement, and monitor recordkeeping and reporting systems including proper receipt and documentation of incoming work, information requests, and correspondence.
• Respond to Government Records Access and Management Act (GRAMA) requests for City Recorder.
• May act as intermediary between Council and the public or other parties.
• Assist the public in understanding how to participate in the legislative process.
• Provide media and communications support to the Council Office.
• Assist in maintaining, interpreting, and enforcing department policy and procedures.
• Monitor and maintain department employee and timekeeping records.
• Train and evaluate other staff as necessary.
• Provide administrative support to the Provo City Neighborhood Program Coordinator to facilitate information exchange between Neighborhood District Chairs and the Council Office.
• Review and track neighborhood matching grants.
• Coordinate payment of vendors and reimbursement for activities related to grants.
• Coordinate City Council and Neighborhood events.
• Assist the Council with communication, outreach, and public engagement strategies.
• Respond to media requests.
• Research, write, and edit articles, emails, blog posts, and social media posts.
• Plan, coordinate, maintain, and manage official Council social media platforms.
• Plan, coordinate, and execute the broadcast and recording of public Council meetings, neighborhood meetings, and other selected events.
• Assist other staff members as needed and perform other related duties as required.
• Occasional attendance at evening and weekend meetings as needed.

Minimum Requirements:

• High School Diploma or equivalent (GED)
• Four years of responsible administrative support/clerical experience, which included the use of automated office equipment, computers, software, and spreadsheets
• OR an equivalent combination of education and/or experience [substituting each 1 year of post-secondary education/training for 6 months of experience].
• A valid, lawful Driver License

Pre-employment Screening: Prior to appointment, applicant will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months. For the full classification please Full Time/Part Time: Full time Position Type: Regular Scheduled Hours: 40