Operations Coordinator

Operations Coordinator

We are looking for a full-time Operations Coordinator to support the day-to-day business operations, assist in grant management and provide basic communication support. This position works Monday to Friday, from 9 a.m. to 5 p.m., with occasional evening and weekend activities. This position can be based from the Glenwood Springs or Denver office.

Voces Unidas' mission is to create a more equitable Western Colorado and central-mountain region where Latinas and Latinos are thriving, engaged and leading in our communities. We create opportunities where Latinas and Latinos advocate for themselves, actively participate in all civic institutions and take leadership roles in all decision-making tables. We are also building and growing our community's power and influence in the region. Based in Glenwood Springs, Voces Unidas has offices in Frisco and Denver. Voces Unidas includes four separate organizations, all working independently to accomplish the larger mission.

Responsibilities

Operations

• Support payroll process, including reviewing timesheets and payroll reports for accuracy and maintaining filing systems for all payroll records;
• Manage and process payment requests and employee reimbursements;
• Manager and process credit card transactions for all employees;
• Manage and track all independent contractor agreements and invoices;
• Manage and track vacation and PTO accruals and requests;
• Support with compliance and reporting for affiliated organizations;
• Assist with new hire orientations, onboarding and other human resources tasks;
• Manage the budget for office expenses, order office supplies and manage vendor relationships;
• Assist with internal and external audits;
• Maintain professional and organized office appearance, manage cleaning and maintenance schedules;
• Support with basic bookkeeping and general filing;
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events, organize file systems, mailing and shipping packages, and updating contacts database and employee lists;
• Answering telephone calls and emails and directing them to relevant staff;
• Process and distribute daily mail;

Development

• Support the CEO and Development Consultant with donor relations, including correspondence, sending acknowledgment letters and tracking reporting obligations;
• Track and organize grants, reports and associated files and agreements;
• Assist in grant writing and submitting reports and grants;

Communications

• Support with general communication needs.

Qualifications:

• Alignment to Voces Unidas' mission;
• At least 3-5 years of professional experience required;
• Experience and knowledge of the nonprofit sector preferred;
• Ability to complete a high volume of tasks and projects with little or no guidance;
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround;
• Able to maintain a high level of integrity and discretion in handling confidential information;
• Ability to occasionally travel to all offices, as needed;
• Fluency in English and Spanish is preferred.

Benefits (for qualifying employees):

• Very generous self-care time
• Company-sponsored health insurance
• Local ski pass or stipend for recreation activities
• Housing stipend (if employee lives in the Western Slope)
• IRA match
• Other

$20 - $32 per hour