Webber - Project Admin - Infrastructure Management

Join Ferrovial: Where Innovation Meets OpportunityAre you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial's activity is carried out through our business units, including Highways, Airports, Construction, and Energy.Founded in 1963, Webber, part of Ferrovial Construction, is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.Why Ferrovial?Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.Inclusive culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.Job Description:Position SummaryProvides administrative, financial, procurement, 3rd party claims support to the ProjectPrimary Duties and ResponsibilitiesResponsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and completed. Responsible for new hire data entry while creating and maintaining all necessary employee recordsProcess all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustments and terminations. Ensure that all necessary documents are received and approved.Responsible for the efficient administration of the project by answering telephone calls, greeting visitors and distributing mail. Responds and delegates requests for information.Schedules and coordinates meetings, conferences and travel as requested.Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and workResponsible for keying payroll hours and work activities for project employees in a timely and order activity reports.Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications.Responsible for purchasing supplies, maintaining equipment, rental and vendor contracts, 3rd claims, client deliverable, and Adopt a HighwayResponsible for the administration of the projects accounts payable and receivable including reconciliation, verification, and distribution.Assist in the administration of fleet management system including data entry and invoice reviewAnswers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs or other concerns of client or public.Safety comes first! Required to complete work in a safe, efficient and accurate manner.Other duties (not listed) may be assigned to this job at any time.Knowledge, Skills & AbilitiesAbility to work flexibly and willingness to work extensively to meet business needsHigh level of attention to detail, initiative, problem solving, personal organizational and leadership skills.Strong organizational, administrative, interpersonal, verbal and written communication skillsRequires minimum supervision.Works well with ambiguity.Strong strategic thinking.Ability to multi-task and work in a fast-paced environmentEducation and ExperienceHS Diploma or GED (Required)Minimum 3 to 5 years' experience in office administration / customer relationsExcellent knowledge of MS Office, including Word, Excel, Power Point and OutlookDriver's License with good driving recordGreat communication and interpersonal skills.Ability to identify inefficient practices and develop best practice solutions.SAP experience strongly preferredWork Conditions/ Physical DemandsWorking office environmentOccasional time in the field in heat and cold temperatureTravel-OccasionalSitting for extended periods of timeMinimal bending, squatting, stretchingMust be able to lift up to 20 poundsSeize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!Webber, a Ferrovial company, and its group of companies, are equal opportunity employers. We treat all job applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.#WeAreFerrovial