Sr. Project Portfolio Manager - MFS

The Senior Project Portfolio Manager, reporting to the Division Director and Chief Financial Officer (CFO), plans, budgets, and reports on complex projects to meet the strategic business objectives and goals of the division. The incumbent oversees a collection (portfolio) of projects and programs to ensure they align with an organization’s overarching strategic goals and maximize return on investment. This role focuses on strategic selection, prioritization, governance, and resource allocation across multiple initiatives rather than managing individual tasks. coordinates cross-functional Board and System teams through meetings and progress measurement activities, which bring projects to completion on time, on budget, and with quality outcomes in support of division goals and objectives. This position coordinates multiple projects simultaneously in a fast-paced, high-visibility environment. Intervenes in various types of issues as appropriate to reach resolution. The Senior Project Portfolio Manager advises the CFO on appropriate courses of action to ensure cost, performance, and schedule goals are achieved successfully. The Senior Portfolio Manager is accountable for timely and accurate portfolio reporting, including measuring costs, schedules, and performance against an approved baseline.

Duties and Responsibilities:

Project Coordination & Execution: Coordinates complex, highly visible projects in a matrixed environment. Coordinates resources across business and functional units to ensure projects meet milestones, quality standards, schedules, and budgets. Projects major milestones throughout the project lifecycle and monitors progress against established timelines.

Portfolio Management & Governance: Manages portfolio of projects from initiation through delivery in compliance with Board project management guidelines. Evaluates projects at intake and recommends prioritization against division strategy and capacity. Identifies and resolves competing demands for funding and staffing resources across projects. Administers stage-gate reviews and recommends continuation, re-scoping, or termination based on resource allocation. Aggregates risk and interdependency exposure across the portfolio and tracks realization of benefits.

Performance Measurement & Financial Controls: Establishes and maintains approved performance measurement baseline of cost, schedule, and scope for each project. Measures performance using earned value management or equivalent techniques; calculates variances and performance indices; maintains estimates at completion; and administers baseline change control. Coordinates financial management, acquisition strategy, and logistical support. Develops financial controls and tracking mechanisms to ensure fiscal accountability and compliance with budgetary constraints.

Portfolio Reporting & Escalation: Owns accuracy and integrity of portfolio reporting. Defines reporting standards, data definitions, and cadence. Reconciles cost data to Board’s financial system of record. Independently verifies percent complete and milestone completion. Uses scorecards and dashboards to keep management informed and escalates to Chief Financial Officer when variance crosses established thresholds.

Analysis, Risk Management & Strategic Recommendations: Plans, conducts, and directs complex reviews of portfolio deliverables, processes, and outcomes. Identifies and balances project risks, selects alternatives, and plans how to accomplish goals within established guidelines. Develops risk mitigation strategies and contingency plans. Conducts analysis and recommends courses of action to ensure outcomes consistent with scope, budget, and timeline. Briefs CFO on project status, critical issues, and strategic decisions requiring executive input.

Stakeholder Collaboration & Change Management: Serves as central point of communication for project status, progress, issues, and risks. Collaborates with and develops strong working relationships with business analysts, business teams, and technical staff. Acts as intermediary between groups, builds consensus, and translates requirements. Creates and manages implementation plans, coordinates training, and manages stakeholder analysis process. Partners with service providers, business leaders, and stakeholders to promote shared understanding of dependencies and supports execution of division change management methodology.

Contract & Vendor Management: Reports on controls to ensure contracts are executed in accordance with terms and conditions. Monitors quality assurance plans to ensure contracted services meet expectations. Works with Procurement and the COR to ensure vendor compliance with contract provisions.

Business Alignment & Professional Development: Shares accountability with business sponsors to ensure projects meet Board’s and division’s business goals and objectives. Applies Board project management guidelines in establishing metrics for measuring outcomes. Develops own professional and technical knowledge through online resources, conferences, professional relationships, formal training, and certifications where appropriate.

FR-28 Minimum Qualifications:

Certifications: Required formal certification in project management such as Certified Project Management Professional (PMP); Preferred Program Management Professional (PgMP), Portfolio Management Professional (PfMP) and/or Earned Value Professional (EVP) or equivalent cost and schedule control credential; Must have ability or obtain within 12 months, Contracting Officer’s Representative certification (COR).

Portfolio & Project Management Expertise: Requires very strong portfolio/project management and analytical skills. Thorough knowledge of leading industry practices and methodologies related to portfolio/project management, budget reporting, and schedule management. Demonstrated accountability for a portfolio of at least eight concurrent projects or an aggregate value of at least $25M.

Earned Value Management & Performance Measurement: Working knowledge of earned value management or equivalent integrated cost and schedule control discipline, including performance measurement baselines, variance analysis, cost and schedule performance indices, estimates at completion, and baseline change control. Demonstrated experience establishing performance measurement baselines and reporting cost and schedule variance to executive leadership.

Executive Reporting & Data Integrity: Demonstrated ability to construct and validate executive-level portfolio reporting, including reconciling project cost data to the authoritative financial system of record and independently testing the reliability of reported progress before it is briefed. Proficiency with enterprise project and portfolio management, scheduling, and financial systems, and the ability to build and sustain recurring reporting drawn directly from those systems.

Risk & Issue Management: Understands how to mitigate project and application risk. Must drive resolution of project risks and issues and elevate when required. Resolves project conflicts and handles conflicting information and requirements effectively.

Communication & Stakeholder Engagement: Must possess clear, concise, and effective verbal and written communication, including the ability to effectively communicate with technical personnel, business customers, and management at all levels. Ability to read communication styles of team members and contractors from a broad spectrum of disciplines and negotiate as needed. Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other divisions.

Adaptability & Priority Management: Can promptly and efficiently conform to shifting priorities, project adjustments, demands, and timelines through analytical and problem-solving capabilities. Excellent time management and organizational skills required. Demonstrated ability to handle multiple tasks, competing priorities, and challenging situations professionally.

Technical & Business Acumen: Quickly learns and assimilates complex technical and business requirement information with the ability to apply this knowledge in solving customer business problems.

Leadership & Accountability: Demonstrates leadership and willingness to take accountability for results. Strong leadership and project management skills in managing technical staff and projects. Demonstrated commitment to a strong customer service philosophy required.undefined.

This position requires an on-site presence in Washington, DC.

The expected salary range for this role is $144,500 - $276,400. Final offers are determined by experience and education, as well as internal and external factors

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