Project Coordinator - Business Systems

Job Description

Job Description

Company Description

The right team is more than an advantage, it’s a game changer! Come work with a team of professionals dedicated to design excellence at Coffman Engineers.  

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description

We’re seeking a Project Coordinator to support our Business Systems team. This role blends project coordination with hands-on platform support across Microsoft-based tools, including Azure DevOps, Outlook/Teams, OneNote, AI-assisted meeting tools, and Microsoft Dynamics. This role reports to the VP of Business Systems.

This role is centered around DevOps/helpdesk tracking, meeting scheduling and documentation, stakeholder coordination, and administrative support across CRM/Customer Engagement, Dynamics Finance & Operations, our Learning Management System, and reporting tools.

Key Responsibilities

• Maintain Azure DevOps and helpdesk tracking for internal projects; collect initial requirements, monitor action items, status updates, and milestone progress.
• Coordinate Outlook/Teams meetings, manage logistics, keep meeting notes, follow-up on tasks, and organize documentation.
• Support with tracking and coordination of Microsoft Finance and Operations Licenses.
• Support AI-assisted meetings by using Teams/Copilot recap capabilities to help organize summaries and action items for follow-up.
• Provide administrative and functional support in Microsoft Dynamics and related platforms, including user setups and tickets.
• Assist with managing consultant budgets, schedules, task tracking, and follow-up.
• Support departments across the company with our Learning Management System, including the preparation and loading of content.
• Partner with cross-functional stakeholders to communicate updates, support project follow-through, and help keep department work moving smoothly. 

Qualifications

Basic Qualifications

• 2+ years of relevant experience in project coordination, business systems support, operations support, or a similar role with both administrative and technical responsibilities.
• Strong organization, communication, and follow-through, with the ability to manage multiple priorities and keep projects/documentation on track.
• Familiarity with Microsoft 365, Azure DevOps or similar tracking tools, and enterprise platforms such as Microsoft Dynamics preferred.

Salary Range: $58,000–$70,000 

This position is not eligible for sponsorship. 

Additional Information

Why You Want To Work Here

Coffman truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary and comprehensive benefits package (including eligibility for annual discretionary bonuses), a desirable location, and a professional office environment with the opportunity to work with a collaborative team.

Don’t take our word for it. Check out what others are saying:

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Coffman At A Glance:

• 47 years in business.
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations.
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management.
• 70+ employees in 9 offices, providing Fire Protection services since 2014.
• #34 Top 80 Engineering Firms, Building Design + Construction, 2022.
• #29 Zweig Group Hot Firm List, Zweig Group, 2021.
• #161 Top 500 Design Firms, Engineering News-Record, 2023.

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation.

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This position is direct with Coffman Engineers; we are an Equal Opportunity Employer, including veterans and individuals with disabilities. We do not discriminate on the basis of any status protected under federal, state, or local law

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Twitter: @CoffmanEngineer

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Facebook: @CoffmanEngineers