Administrative Assistant

Note on Role Evolution We are a growing company, and this role is designed to evolve. While core responsibilities are defined below, the ideal candidate is someone comfortable with a shifting landscape and eager to take on new challenges. As Escarraga’s Luxury Cleaning grows, this role is expected to take on increased leadership and operational project responsibilities, providing a pathway to management positions. Schedule : Part-Time (Approx. 12-16 hours/week) : 2-3 days per week required in person for office work, client visits, and operational support. Key Responsibilities Executive Support: Directly manage the CEO’s calendar, prioritize incoming calls/emails, and coordinate team-wide meetings. Client & Vendor Relations: Act as the primary point of contact for inquiries; draft service agreements, send thank-you notes, and perform proactive lead follow-up. Operations Scheduling: Support the scheduling of cleaning crews and assist in ensuring field staff have the information needed for daily success. Financial Administration: Assist with payroll processing and contractor payment disbursements via Gusto/Jobber; log daily business receipts/checks/etc. HR Support: Facilitate the recruiting and onboarding of new staff; maintain up-to-date employee records within Gusto . General Office Administration: Manage daily office flow, including mail processing, phone coverage, digital/physical files, and special projects to improve operational efficiency. Operations-Admin (Field & Asset): Conduct physical site walkthroughs to assess cleaning needs for bidding; track cleaning inventory/supplies and manage vehicle registrations and maintenance schedules. Requirements & Qualifications Required: Experience: 2+ years in administrative, operations coordination, or executive support roles. Technical Literacy: Proficiency in Jobber (or similar CRM), Google Workspace, and Microsoft Office. Clean Driving Record: Valid CA Driver’s License and a clean MVR for required site visits and supply runs. Preferred: Bilingual Proficiency: Fluency in English and Spanish (written and verbal) is highly preferred to facilitate communication between management, staff, and clients. Service Industry Experience: Previous experience in cleaning, facilities, or field operations. Growth Mindset: The ability to handle multiple moving parts with accuracy, discretion, and a proactive attitude. #J-18808-Ljbffr Escarraga's Luxury Cleaning