Project/Production Coordinator (Trade Shows & Events)

Dayton, New Jersey, United States Experience Without Limits Come shape the future of brand experience. At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients unlock the full value of experiences by turning bold ideas into meaningful connections. That takes a team that's bold, curious, and acts as one. We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what's next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it. Experience without limits—in your work, your growth, and your impact. We are seeking a Project/Production Coordinator (Trade Shows & Events) to join our Dayton, NJ team. This role supports the Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs. We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment. Key Responsibilities Adhere to all internal processes and policies accurately and efficiently Develop understanding and effectively work within required project systems Utilize online asset management and event management tools Support Project Managers by accurately and efficiently completing assigned tasks Communicate effectively with internal departments, strategic partners, and vendors Maintain well-organized project files and documentation Manage and execute client and vendor communications across a variety of projects Liaise with internal and external stakeholders to ensure timely delivery Apply best practices in project management, time allocation, resource management, and client communication Support development of project estimates and workback schedules Prepare to answer questions regarding project status and deliverables Manage multiple projects simultaneously while maintaining schedules, budgets, and quality Research specialty materials and services in conjunction with Finance Read, redline, and support fabrication drawing development as needed Assist in training incoming team members and developing transition materials Resolve issues within working teams as needed Maintain awareness of client properties relevant to assigned projects Travel domestically and internationally for fulfillment as required Complete work as assigned Qualifications Bachelor's Degree (B.A. or B.S.) from a four-year college or university, and 2+ years of experience as a Project Coordinator or in a similar project-based execution role; or an equivalent combination of education and experience Experience in event marketing, experiential, or creative solutions-based agency environments preferred Ability to read, analyze, and interpret business, technical, and regulatory documentation Strong written communication skills, including proposals, reports, and business correspondence Comfortable presenting information to internal teams, clients, and stakeholders Strong mathematical competency including fractions, percentages, ratios, and proportions Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables Customer-centric approach with strong interpersonal and relationship-building skills Strong organization, detail orientation, multitasking capability, and follow-through Independent, proactive, and entrepreneurial mindset Comfortable working under tight deadlines in a fast-paced environment Ability to read construction drawings and setup prints and translate design to execution Ability to collaborate effectively within cross-functional teams and client groups Last but not least, we believe in diversity, equity and inclusion. Jack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. #LI-WK1 Requisition #: 2207 We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us View email address on click.appcast.io. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered. #J-18808-Ljbffr