Employment Services Specialist - Support Staffing

Implement efficient employment procedures for district-wide support staffing; provide Business Office with necessary payroll information ensuring proper payment for support staff; provide assistance to support employees regarding payroll matters. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

• High school diploma or GED

Special Knowledge/Skills

• Effective communication, interpersonal, and public relations skills
• Strong organizational and file management skills
• Working knowledge or ability to learn PowerSchool ERP, Microsoft Word, Kronos, and TalentEd
• Strong Microsoft Excel skills
• Knowledge of general office procedures and equipment
• Ability to be detail-oriented, prioritize, and work effectively under stress and frequent interruptions
• Ability to work independently with minimum supervision

Experience

• Minimum of 3 years general business, accounting or payroll experience preferred

Major Responsibilities and Duties

• Responsible for usual office routines and practices associated with a productive office, including but not limited to answering multi phone calls daily, typing correspondence and reports, sending and retrieving e-mail messages, maintaining and retrieving employee documents.
• Determine appropriate salaries for paraprofessional, auxiliary and technical employees.
• Process and communicate information for all new hires, changes and terminating support employees.
• Provide orientation of new support employees and processing of required documents.
• Enter update, and review information in PowerSchool ERP
• Assist the Liaison for CCISD, Facility Services, SBEC, L-1 Services and TXDPS regarding fingerprinting processes, FACT Clearinghouse and certification status.
• Assist with fingerprinting CCISD applicants, as needed.
• Assist with the processing of employee badges. Initiate, research, recommend and prepare information materials for all new hire support employees.
• Assist with the reconciliation and accounting of support staff numbers in the payroll and HR Software systems.
• Assist with inquiries regarding employment verification.
• Initiate, distribute and monitor annual letter of reasonable assurance for eligible support employees.
• Prepare, investigate, and communicate information regarding annual salary verification for all support employees.
• Create, correct, and distribute service records for all support staff.
• Assist with monitoring and maintaining the position control information for all support staff.
• Generate, maintain, and communicate Motor Vehicle Reports for all eligible employees and applicable departments.
• Initiate and maintain random drug testing database of all eligible employees.
• Demonstrate integrity and ethics.
• Maintain confidentiality.
• Display proficient levels of technology applications.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to acting.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to

maintain emotional control under stress; ability to work with frequent interruptions.

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive

hand motions.

Terms: 230 days

Hours: 7.5

Pay Grade: PARA 7