Administrative Assistant

Job Description

Job Description

We are looking for an organized Front Desk Coordinator to support daily office operations for a Contract position based in Dayton, Ohio. This role will provide administrative and coordination support across executive, outreach, and event-related activities while helping maintain an efficient and welcoming office environment. The ideal candidate is detail-oriented, dependable, and comfortable managing multiple priorities including scheduling, document preparation, and general office support.

Responsibilities:

• Provide day-to-day administrative support through research, data entry, document preparation, and other assigned office tasks.

• Partner with leadership and outreach staff on special assignments, ensuring projects move forward accurately and on schedule.

• Oversee hospitality and shared office spaces by replenishing kitchen items and keeping meeting areas clean, stocked, and ready for use.

• Support agency meetings and events by assisting with logistics, room setup, coordination, and on-site needs.

• Manage conference room and guest parking reservations, confirming availability and preparing spaces for scheduled visits and meetings.

• Maintain meeting and event calendars, coordinate scheduling details, and assist with preparation and follow-up activities.

• Organize and safeguard electronic and paper records to support accurate and accessible filing systems.

• Contribute to additional administrative and operational tasks as needed to support the organization.

For immediate consideration, call View phone number on us.fitly.work.

• Experience providing administrative support in a detail-focused office setting.
• Strong data entry and document management skills with close attention to detail.
• Ability to manage calendars, coordinate schedules, and handle multiple priorities effectively.
• Comfortable supporting reception-style duties, including answering inbound calls and assisting visitors.
• Familiarity with event coordination and meeting logistics in an office environment.
• Proficiency with general administrative tools and standard office software.
• Strong communication and organizational skills with a dependable, service-oriented approach.