Administrative Assistant

The Team and the Role

IND US is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At IND US, we believe in the value of the IND US team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, IND US continues its pursuit to be the Employer of Choice.

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) is a naval research activity operating under the direction of the Commander, Naval Sea Systems Command (NAVSEA). The Corporate Operations Department (Code 10), Code 00, TD and Naval Undersea Warfare Center (NUWC) Headquarters (HQ) are an integral part of NUWCDIVNPT, responsible for providing timely and cost efficient business and operational services to the overall Division. These services include Human Resources, Infrastructure, Corporate Communications, Activity Chief Information Officer (ACIO)/Information Technology, Security, and Corporate Business Office functions. The Corporate Operations Department provides these responsive and affordable services to effectively support a workforce of approximately 3,000 government employees. The Corporate Operations Department provides administrative and technical services to all of NUWCDIVNPT including NUWC HQ in the areas of data gathering and analysis; technical writing; preparation of graphic material; data entry; database maintenance and administration; and software verification maintenance. The department also provides administrative research, analysis, and support services that include researching solutions; maintaining, reviewing and assessing compliance with governing guidance; and documenting, preparing, organizing and distributing all forms of communication.

Reporting to the Program Manager, the Administrative Assistant is responsible for providing administrative support, including data entry, calendar management, room reservations, answering phones, and office supply management on the Code 10 Administrative Support Services contract. This position is located in Newport, RI.

What You'll Do

• Provide administrative support to the Office of the Customer Advocate.
• Generate or update project documentation and materials including agendas, schedules, meeting minutes, status reports, task books, system engineering notebooks, and presentations.
• Generate electronic and paper copies of documents and material for distribution or for retention in the Code 10 data center or program and project databases.
• Track, consolidate, and update action item lists, status reports and risk management material.
• Perform data assessment and provide recommendations to support and improve department operational activities, facilities and physical workspaces.
• Utilize various DoD systems such as the Defense Information System for Security (DISS) and DoDSafe to support government travel requests and sharing communications across commands.
• Prepare material for public release and ensure proper classification and marking of documentation.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance OR the ability to obtain and maintain an active secret clearance is required to be considered for this position.
• High School Diploma required.
• Five (5) years of experience providing administrative support is required.
• Experience with required software such as Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency and functional experience in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.