Administrative Assistant
Gerald Group
About the Company : Gerald Group is one of the world's oldest and largest commodity trading companies focused on the merchanting of non-ferrous, ferrous, precious metals. For over six decades, we have distinguished ourselves as leading market specialists in the merchanting of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions. We are boldly continuing this tradition as we advance a more sustainable metals trade. Founded in the United States, our main trading office is in Stamford, Connecticut. Our world-wide operations are supported by trading hubs and offices in Geneva, Shanghai, Dubai, and other locations. In addition to our merchanting business, our mining assets include the Marampa Mines iron ore mine in Sierra Leone, and the Soremi copper and zinc mine in the Republic of Congo. Position Summary : We are seeking a highly organized and detail-oriented Administrative Assistant to support KYC compliance coordination. This role will primarily focus on managing outbound KYC requests, ensuring our organization's information, documentation, and approvals are accurately prepared and submitted to counterparties, partners, and institutions in a timely manner. The ideal candidate takes ownership of the follow-up process, understands the critical importance of NDA management, confidentiality, and internal approvals, and thrives in a structured, deadline-driven environment. Responsibilities : Prepare, organize, and submit the company's KYC documentation packages in response to outbound requests from counterparties and financial institutions ensuring accuracy and completeness of all materials provided. Manage the NDA process including tracking execution status, obtaining required signatures and filing fully executed agreements. Coordinate internal approvals for KYC submissions and related documentation, routing requests to the appropriate person and ensuring timely sign-off. Maintain a well-organized, up-to-date repository of all KYC materials, NDAs, corporate records, and supporting documentation, ensuring documents are version-controlled and readily accessible for reference or review. Own proactive follow-up on all open KYC requests, NDA execution, and approval workflows; track deadlines, send timely reminders, and escalate items that are at risk of missing critical timelines. Coordinate the collection, tracking, and maintenance of inbound KYC documentation and corporate records from counterparties and internal departments. Manage customer due diligence (CDD) and periodic KYC refresh requests making sure that prior to disclosing any information, verify that a fully executed NDA is on file, confirm the counterparty has been KYC cleared, and ensure required financial statements or Ultimate Beneficial Owner (UBO) documentation have been received if the counterparty is requesting access to sensitive materials. Performs other administrative related duties as necessary or assigned such as: Assist with regular reporting; submit and reconcile expene reports. Run errands for Executive team as needed. Additional project support as assigned. Assist with ordering, setting up, and cleaning up luncheons and meetings. Provide administragtive support to the leadrship tam and office staff. Provide backup for Administrative team to cover for vacations and as needed. Minimum Qualification Requirements : 1-3 years of experience in an administrative assistant, onboarding, compliance, or support role. Flexibility with hours, able to work overtime as needed. Strong skills in Microsoft 365, including Word, Excel, Outlook and Teams. Responsible, reliable, and trustworthy, with proven track record of working with confidential information. Excellent interpersonal, organizational, and communication skills; must be highly detail-oriented with a demonstrated ability to prioritize, track multiple open items simultaneously, and follow through to completion. Able to interact professionally with employees, external partners, and counterparties of all levels and backgrounds. Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense. Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment. Familiarity with KYC/AML documentation requirements and NDA processes, experience managing outbound KYC submissions on behalf of an organization is strongly preferred. Experience with BeSirius is a plus. Bachelors degree preferred but not required.
- ...Work At Home Data Entry - Remote - Administrative Assistant Norwalk, United States | Posted on 10/29/2025 JoinOur Team as a Work-From-Home Data Entry ResearchPanelist! Are youready to earn money from the comfort of your own home?This exciting opportunity is perfect...SuggestedFull timeImmediate startRemote workWork from homeFlexible hours
$3,000 per month
...Work from home, part time, Amazon, customer service representative, medical professional, remote work at home, drivers, administrative assistant, work from home customer service representative, registered nurse, web developer, assistant manager, pharmacy technician...SuggestedExtra incomePart timeImmediate startRemote workWork from home$50k - $65k
...This role is eligible for our hybrid work model: Three days in-office. Administrative Assistant, People & Culture Dept Our People & Culture and Legal teams make sure we provide a highly ethical working environment where everyone at Priceline can bring their whole selvesto...SuggestedContract workSummer workSummer holidayWork at officeRemote workFlexible hours$40 per hour
...MS Word, and PowerPoint. Maintain office supplies by checking inventory and ordering items as needed. Assist with special projects and other administrative tasks as required. Skills and Requirements Proficiency in Excel, MS Word, and PowerPoint. Strong organizational...SuggestedWork at office$18 per hour
...Administrative Assistant Old Greenwich, CT Overview: We are a reputable service station seeking an organized, reliable, and detail-oriented Part-Time or Full-Time Administrative Assistant to support our daily operations. This role involves a variety of administrative...SuggestedHourly payFull timePart timeWork at officeFlexible hoursWeekend workDay shiftAfternoon shift- ...main reception area, providing professional customer service, administrative support, and smooth day-to-day operations. This role ensures... ...Keeps visitors' appointments on schedule by notifying Executive Assistant of visitors' arrival; reviewing vendor service delivery...Full timeWork at officeMonday to Friday
$50k - $65k
...Administrative Assistant, People & Culture Dept Our People & Culture and Legal teams make sure we provide a highly ethical working environment where everyone at Priceline can bring their whole selves to work and deliver their very best each day. We want you to thrive...Contract work- ...Senior Administrative Assistant We are seeking a highly professional, dedicated, and motivated individual to join the team as a Senior Administrative Assistant supporting the GVP and VPs of our Global Conference Operations Team. In this role you will work in a fast...
$100k - $113k
...organizations, and government. Job Summary This position provides administrative support to the Senior Vice President and Chief Financial... ...and editing written materials, conducting basic research and assisting with other ad hoc items as needed. Essential Duties &...Full timeWork at officeFlexible hours- ...Carter Certified Public Accountants Mcintosh-Carter Certified Public Accountants of Darien, GA is looking to hire a part-time Administrative Assistant. About Mcintosh-Carter Certified Public Accountants Our CPAs and tax preparers are known locally for superior quality work...Part time3 days per week
- Join to apply for the Freelance Court Reporter Stenographer role at Esquire Deposition Solutions, LLC Description Why Choose Esquire? Esquire is a nationally recognized leader in legal support services, connecting you with a steady flow of high-quality assignments, flexible...FreelanceRemote workFlexible hours
- ....Guided by our values, we foster a culture of growth, balance, and belonging where every team member can thrive. The Compliance Administrator is responsible for managing assessments to help develop, implement, and maintain policies and procedures to ensure organizational...
$25 - $30 per hour
...Office Administrator / Team Assistant This position provides administrative and social media support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides...Hourly payWork experience placementWork at officeFlexible hoursWeekend workAfternoon shift- ...Legal Operations Assistant Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for...Work at officeRemote work
$55k - $75k
...staff, visitors, vendors and plant employees Manage daily administrative tasks, including answering phones and organizing digital and hardcopy... ...current ERP system, aid with transition to new ERP system and assist with other IT concerns Perform quality control on documents...Hourly payWork experience placementWork at office- ...HR Admin Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants. Prepares payroll by calculating pay, distributing checks, and maintaining payroll records. Provides orientation for new employees by providing information...
- ...Executive Administrative Assistant In this role you will provide administrative support services to T&O SLT members: Senior Vice President, Enterprise Servicing and Senior Vice President, Global Collections, Recovery & Operational Solutions. The ideal candidate must...Work at officeWork from homeRelocationVisa sponsorshipWork visaMonday to FridayShift work3 days per week
- ...possible. Due to continued growth, we are looking for an Office Administrator to support our team in Darien, CT. As the Office Administrator... ..., vendors, and suppliers; Submit to corporate AP Team. Assist with credit card reconciliations. Contacts customers for invoice...Contract workFor subcontractorWork at office
$60k - $75k
...Office Administrator Responsibilities: Greet visitors Answer phones, forward calls, take messages Plan and order breakfast and lunch for... ...conference room schedules Maintain company‑wide organizational chart Assist with HR data projects as assigned Office Administrator...Part timeWork experience placementWork at office3 days per week- ...reception activities, and directing inquiries Coordinate visitor access, shipments, mail distribution, office inventory, and administrative records Prepare meeting rooms, event spaces, catering, seating, and audiovisual logistics to support meetings and corporate...Permanent employmentTemporary workWork at office
- ...aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties. Most important Skill sets: Strong problem solving skills Attention to detail and accuracy Good...
$750 per week
...and customer experiences. Role Overview: We are welcoming participants from all backgrounds, including anyone looking for administrative assistant roles, to take part in upcoming market research studies. These may involve online discussions, product testing, or feedback...Part timeCasual workRemote workFlexible hours- Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and...
- ...a mission to create forever families. Role Description This is a full-time or part time, in office role for an Administrative Assistant. The Administrative Assistant will provide essential support to the organization by performing clerical tasks, managing correspondence...Full timePart timeWork at office
$40 - $45 per hour
...by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during... ...years of experience in project coordination, operations, or administrative support in a corporate environment • Experience supporting...Ongoing contract- ...C-Suite Executive Administrative Assistant The Opportunity We are seeking a high-level, strategic Executive Assistant to join a premier, international designer and marketer of iconic consumer brands. This role provides critical administrative and operational support...Work at office
- ...Executive Assistant Stamford, CT We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Operating Officer. The ideal individual will have the ability to exercise good judgment in a variety of situations, strong communication...Work at officeFlexible hours
$95k - $110k
...Greenwich, CT area is seeking a highly organized and proactive Administrative Coordinator to support their beautiful office. This is a... ...supply rooms neat and organized Sort and distribute mail Assist with event preparation and support for onsite meetings Serve...Work at office$58k - $62k
...Administrative Specialist The Administrative Specialist provides comprehensive administrative and operational support to ensure the efficient... ...organized, and responsive office environment. The role also assists with documentation, reporting, and coordination activities...Full timeSummer workWork at officeLocal areaFlexible hours- ...Executive Assistant Stamford, Connecticut, United States Grayscale is the largest digital asset-focused investment platform in... ...events, offsites, and leadership initiatives with logistical and administrative execution. Partner with other Executive Assistants across...Work experience placementWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- administrative assistant/recruiting Stamford, CT
- team administrator Stamford, CT
- administrative assistant Stamford, CT
- administrative assistant work online from home Stamford, CT
- administrative assistant logistics Stamford, CT
- operations administrative assistant Stamford, CT
- business assistant Stamford, CT
- engineering team administrator Stamford, CT
- part-time administrative assistant work from home Stamford, CT
- administrative associate Stamford, CT


