Payroll Coordinator

Job Skills and Knowledge: Knowledge of: • End-to-end payroll operations, functions, and procedures. • Applicable federal and state laws, rules, and regulations governing payroll administration. • District policies, operational procedures, and collective bargaining agreements. • Employee benefits administration and compliance requirements. • Modern payroll software, HRIS platforms, and core computer applications. • New Hampshire Retirement System (NHRS) rules and procedures. Skill in: • Operating District accounting software, modern office hardware, and communication systems. • Rapid and accurate data entry and information retrieval. • Clear and effective oral and written communication. • Utilizing Microsoft Excel and advanced data retrieval tools (preferred). Ability to: • Work collaboratively and effectively with auditors, district officials, employees, vendors, and the public. • Maintain strict confidentiality regarding organizational and financial records. • Interpret, apply, and execute written and verbal instructions. • Prioritize tasks and manage time effectively to meet established deadlines. • Demonstrate initiative, dependability, efficiency, and strong workplace ethics. • Maintain accurate administrative, fiscal, and operational records. • Work independently to troubleshoot issues, solve problems, and propose solutions. • Communicate clearly and professionally in both written and spoken forms. • Exercise sound judgment when interpreting procedures and regulations within the assigned area. Duties and Responsibilities: Core Payroll Processing & Administration • Execute bi-weekly payroll operations for all District personnel, ensuring accurate time entry, supervisor approvals, and system inputs. • Prepare payroll manifests for Treasurer and School Board review and approval. • Process direct deposits, tax withholdings (Federal, NH, MA), and voluntary/involuntary payroll deductions (403b, union dues, wage garnishments). • Post payroll encumbrances and record employee absence data into financial systems following each pay cycle. • Process regular stipends, contract adjustments for unpaid leave, and fiscal/calendar year-end payouts (e.g., vacation cash-outs). System Maintenance, Reporting & Compliance • Maintain payroll and personnel tracking systems (Frontline, IVEE), updating position dates, employee demographics, and direct deposit details. • Verify self-service portal updates directly with staff to ensure security and data integrity. • Compile and submit mandatory state and federal filings, including NH Employment Security new hire reporting (per NH RSA 282-A:117-a) and NH Retirement System (NHRS) wage reporting and audit requests. • Generate fiscal and calendar year-end reports, including position validations, tax summaries, and W-2 documentation. Union & Benefit Coordination • Coordinate with bargaining units (JREA, JRSSA) to update dues structures, manage deduction cancellations, and administer union sick leave bank transfers. • Collaborate with Human Resources to support benefits administration, including new hire enrollments, qualifying life events, coverage terminations, exception requests, and annual Open Enrollment. General Administration & Support • Reconcile attendance and leave data between Frontline Absence Management and accounting software using Excel; issue leave balance notices to staff as needed. • Complete incoming employment verification requests from financial institutions and government agencies. • Maintain strict confidentiality of records and ensure full compliance with District policies, state, and federal laws. • Attend required training sessions, staff meetings, and professional development activities. • Perform other related duties as assigned by the Finance Manager. Working Environment: Work is performed in a fast-paced office setting with firm deadlines, where precision and attention to detail are critical to success. This role is primarily desk-based, requiring extended periods of computer work and document management, with occasional standing, walking, and light lifting up to 20 lbs. This position involves regular, repetitive physical motion, including but not limited to typing, keying, gripping, twisting, lifting or reaching. Continuous stationary or repetitive movements during primary tasks.