Accounting Specialist

Accounting Specialist

The Accounting Specialist provides comprehensive support to a busy accounting team by handling a blend of general accounting, accounts payable, reconciliations, invoice processing, and job cost activities. This on-site role in Nashville, TN is ideal for a dependable, detail-oriented professional who thrives in a fast-paced environment and enjoys working as part of a collaborative team. The position begins as a contract opportunity with the potential to transition into a full-time role based on performance, offering a strong opportunity to get a foot in the door with a fast-growing organization.

Responsibilities

• Maintain and reconcile general ledger accounts to ensure accuracy and compliance with GAAP.
• Assist with monthly, quarterly, and year-end close activities.
• Prepare financial statements and supporting accounting documentation.
• Perform monthly bank reconciliations and reconcile company credit card activity.
• Support job cost accounting and project-related financial tracking.
• Code and process a high volume of detailed vendor invoices in a timely and accurate manner.
• Review invoices against purchase orders and material receipts to verify quantities, pricing, payment terms, freight charges, discounts, and applicable sales and use taxes.
• Research and resolve invoice discrepancies by collaborating with internal employees, vendors, subcontractors, and clients.
• Post transactions to the appropriate general ledger accounts.
• Distribute monthly credit card statements to employees, collect coding and receipts, review documentation, and enter information into the accounting system.
• Assist with sales tax exemption processes for nonprofit projects.
• Prepare and submit vendor credit applications.
• Assist with annual 1099 preparation and processing.
• Support annual business tax filings by gathering and organizing required information.
• Assist with internal and external audits by preparing requested schedules and supporting documentation.
• Help develop, refine, and document accounting procedures and internal processes.
• Provide backup accounting and administrative support across the department as needed.
• Prepare special reports and assist with additional accounting projects as assigned.

Essential Skills

• Approximately 5+ years of bookkeeping, accounting, accounts payable, or related accounting experience preferred.
• Strong understanding of general accounting principles and general ledger activity.
• Proven experience with high-volume invoice coding and processing.
• Hands-on experience performing bank reconciliations.
• Experience supporting accounts payable, month-end close, account reconciliations, and other transactional accounting functions.
• Ability to quickly learn new processes and provide backup support across an accounting department.
• Exceptional attention to detail with the ability to identify and resolve discrepancies.
• Dependable work habits with a strong track record of attendance and follow-through.
• Comfort working 100% on-site in Nashville, TN.
• Proficiency with Microsoft Excel and other basic office software.
• Experience with accounting, accounts payable, accounts receivable, reconciliation, invoicing, and bookkeeping activities.

Additional Skills & Qualifications

• Construction industry experience is helpful but not required.
• Comfort working in a fast-paced accounting environment.
• Willingness to jump in wherever needed and support a collaborative team.
• Ability to manage multiple tasks and priorities while maintaining accuracy.
• College degree is not required.

Work Environment

This role is based 100% on-site in a general contractor office in Nashville, TN. The schedule runs Monday through Friday, approximately 7:00/7:30 AM to 4:30 PM, in a fast-paced, collaborative accounting environment. You will work closely with accounting team members, project staff, vendors, subcontractors, and clients, using tools such as Microsoft Excel and an internal accounting system to manage high volumes of invoices, reconciliations, and transactional activity. The office setting is professional and structured, providing consistent hours and the opportunity to grow into a full-time role with a fast-growing organization.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $33.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)