HR Administrator

Job Description

Job Title: HR Admin


Department: Human Resources


Reports To: HR Director


Location: Owensboro, KY

Position Summary :


The HR Administrative Assistant provides clerical and administrative support to the Human Resources team, focusing on essential HR functions such as new hire onboarding, maintaining personnel records, and supporting daily HR operations. This role is critical to ensuring efficient and accurate HR processes in a manufacturing setting.


Key Responsibilities:

• Prepare and organize new hire paperwork, orientation materials, and welcome packets.
• Assist with scheduling and conducting new employee orientations, including benefits overview and policy education.
• Maintain accurate employee files (electronic and physical), including personnel records, training logs, and compliance documentation.
• Enter employee information into HR systems and update records as needed (e.g., address changes, position updates).
• Track and follow up on required documents such as I-9 forms, training certificates, and policy acknowledgments.
• Support timekeeping processes by helping employees with clock-in/clock-out issues and answering basic payroll/timecard questions.
• Respond to employee questions related to HR policies, procedures, and forms.
• Help coordinate employee engagement activities and company events.
• Provide administrative support for HR projects and reporting.
• Ensure compliance with company policies and applicable labor laws through proper documentation and recordkeeping.

Qualifications:

• High school diploma or equivalent required; associate degree or coursework in Human Resources or Business preferred.
• 1+ year of administrative or office experience; HR experience is a plus.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Preferred Attributes:

• Friendly and approachable with strong customer service skills.
• Able to manage multiple tasks with attention to detail.
• Comfortable working in a manufacturing environment and interacting with hourly employees.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.