Special Events Coordinator

US Government Jobs - Other Agencies

Facilities Management Position

Facilities Management (AFM) is responsible for managing the East and West building and the Sculpture Garden of the National Gallery of Art (the Gallery) on the National Mall. These facilities are considered national historic landmarks. Facilities Management (AFM) is responsible for managing these buildings and the land on which they sit. This Facilities Services (AFM-FS) position coordinates events held on and near Gallery property.

Duties for this position include:

Working a highly varied schedule, involving early mornings, late nights and occasional long days. Developing estimates of manpower required to set-up and break down special events, distinguishing between regular hours and overtime. During lull periods, organizes and leads teams to clean up mechanical equipment rooms and storage areas. Helping in the setup and breakdown of tables, chairs and movable partitions.
Working closely with the Special Events Office (DD-SE) and all other departments to ensure that the Gallery is properly arranged for special events. Participating in special events by dressing for the occasion in formal attire or business wear and is present to help resolve any problems that arise. Conducting special event walkthrough inspections to ensure efficient conduct of the event.
Overseeing the Gallery's campus-wide events calendar, ensuring strategic alignment of scheduled activities and timely submission of event requests, while maintaining flexibility to accommodate high-priority, last-minute additions.
Serving as the primary liaison and strategic communication point between AFM-FS and DD-SE leadership and external stakeholders to ensure accurate information flow, alignment of expectations and successful execution of high-visibility events.
Serving as a contracting officer's representative (COR). Providing oversight of contractors, contract performance and approval of progress payments. Reviewing and providing recommendations for contractor schedules and problems that have arisen.

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Vacancy posted 3 days ago

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