Executive Assistant

Executive Assistant

The Executive Assistant provides administrative and project support to C-Suite executives and their teams to ensure the success of the North America business operations. This role will also serve as an office administrator in the New Jersey Office, providing operational support.

Key Requirements:

• Serve as a trusted liaison between executives, the Board, internal teams, and external stakeholders, managing complex communications with discretion and sound judgment.
• Provide strategic and operational support for executive-led initiatives, special projects, and cross-functional programs, ensuring timelines, deliverables, and priorities are met.
• Partner with executives to develop and deliver high-quality Board decks and presentations, ensuring accuracy, alignment, and adherence to governance standards.
• Manage executive operations, including complex calendaring, travel, expenses, purchase orders, invoicing, and executive communications.
• Point of contact as the office administration and day-to-day office operations as needed, ensuring a seamless and professional onsite experience for leaders, employees, and visitors.
• Deliver white-glove support for executive and Board meetings, including logistics, technology, and onsite coordination.
• Handle highly confidential information with exceptional judgment and ensure compliance with company policies and standards.
• Support other projects and assignments as needed.

You'll love this job if you're:

• A strong communicator and collaborator and work effectively with all members of the organization, from individual contributors to top execs
• You are highly organized yourself and like to organize others
• You enjoy managing multiple activities and projects at once
• Highly anticipatory and strategic. Your problem-solving skills are unparalleled
• You always maintain a friendly disposition even (and especially) under pressure
• Quick on your feet! When problems arise, you reliably produce responses and solutions

Key Competencies:

• Minimum of 5 years supporting executive level leadership positions, including C-suite executives
• Associate's degree required; Bachelor's degree preferred
• Extremely proficiency in essential computer programs including MS Project, Word, Excel, PowerPoint, and Outlook required
• Experience in working within a system-centered environment
• High skilled in travel planning, calendaring and web-based meeting options, organization methods, and Microsoft technologies
• Expertise in triaging incoming executive level priorities and communications in a growth organization

Basic Requirements:

• Superior multi-tasking and organizational skills to ensure multiple senior executives are supported
• Ability to work int a timely manner under pressure
• Ability to independently define problems, collect data, establish facts, prioritize, and draw valid conclusions to accomplish goals
• Friendly personality with a resilient attitude to multiple priorities
• Ability to interact effectively with a wide variety of personality types
• Strong organizational skills, including the ability to multitask
• Ability to be proactive and anticipate the needs of department leaders
• Excellent communication, both written and verbal, and problem-solving skills
• Flexibility and a willingness to learn new things
• Ability to effectively present information and respond to questions from managers, customers, and general public.
• Ability to work effectively in a team environment
• Ability to manage details and provide appropriate follow-up to ensure full internal and external department satisfaction
• Able to work in a changing environment without experiencing undue stress
• Recognize and maintain confidential information
• Ability to take meeting notes clearly and concisely and organize the notes for after-meeting action items with timelines
• May be required to work over 40 hours to complete work or projects
• Drives personal vehicle to appointments; maintains a personal car insurance policy. Driving record must meet Company requirements
• Infrequently travels by car and air on behalf of business
• Meets all applicable safety requirements for the position and work environment
• Completes other duties as assigned

Compensation:

The current range for this hybrid role (4 days/week in-office) based out of Jersey City, NJ is $115,000- 130,000/yr.

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

This role may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Health and Wellness:

• Medical, dental, vision
• Annual employer HSA (Health Savings Account) funding for eligible employees who elect an HSA medical plan
• STD, LTD, Basic Life AD&D coverage
• 401k + employer matching
• Vacation and Sick Time
• 2 Volunteer Days off per year
• Emergency evacuation time off
• 11 paid company holidays
• 1 Floating holiday to celebrate your birthday or important religious/holiday to you
• Quarterly product allowance to use towards your favorite Metagenics products!
• Product discount
• Peer to peer recognition programs & more!