Special Events and Outreach Coordinator

Job Description

Job Description

Description:

Position Summary

The Special Events and Outreach Coordinator is responsible for planning and overseeing Big Brothers Big Sisters of New Mexico’s fundraising and donor-related events throughout the year. This role supports fund development efforts and donor recognition by organizing and leading initiatives that build and sustain strong relationships. The coordinator also assists with communications with donors and partners regarding agency opportunities.

Key Responsibilities

Event Planning & Execution

• Manage all special events under the supervision of the Director, including Bowl for Kids’ Sake, golf tournaments, recruitment events, and presentations.
• Oversee event logistics: negotiate and manage vendors, track goals and budgets, coordinate with committees and volunteers, solicit auction items, manage attendee lists, and utilize online event tools.
• Develop post-event follow-up plans and ensure accurate sponsorship recognition.
• Make recommendations for new or modified events to enhance engagement and fundraising.

Marketing & Communications

• Support event sponsorship solicitation and stewardship.
• Coordinate with the marketing team to promote events through website updates, social media, and digital communications.
• Maintain branding standards across all event materials and platforms.
• Design and disseminate promotional content and awareness campaigns.

Community Engagement

• Speak at public gatherings and make presentations about BBBS.
• Develop relationships with local media and community stakeholders.
• Identify new partners and tailor volunteer recruitment activities to fit their organizations.

Reporting & Stewardship

• Manage small fundraising events and corporate promotions aligned with the overall development plan.
• Document contacts and provide timely, accurate reports showing progress toward annual recruitment goals.

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Minimum Qualifications

• High school diploma or GED
• 1–2 years of experience in event planning, community outreach, or public engagement
• Strong written and verbal communication skills
• Ability to manage multiple projects and meet deadlines.
• Proficiency in Microsoft Office and social media platforms

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Preferred Qualifications

• Associate or bachelor’s degree in communications, Public Relations, Marketing, Social Work, Public Administration, Event Management, or a related field.
• 3+ years of experience coordinating special events or leading community outreach initiatives.
• Experience working with nonprofit organizations, government agencies, or community-based programs.
• Certification in Event Planning, Public Relations, or Community Outreach
• Bilingual or multilingual communication skills

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Additional Requirements

• Valid NM driver’s license, insurance, and access to a personal vehicle
• Must maintain a clean driving record and meet agency insurance requirements.

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