Administrative Assistant

Administrative Assistant

Robins Kaplan is seeking an Administrative Assistant in our Sioux Falls office. This position has opportunities for growth and advancement.

The Administrative Assistant provides administrative support to firm professionals in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

This role is designated for a hybrid work schedule with four days in office per week to facilitate collaboration with key stakeholders and one remote day per week.

Essential functions include handling numerous assignments and requests simultaneously, triaging legal inquiries, processing expense requests, managing team travel reservations, tracking receipt of incoming/outgoing materials, submitting online orders, coordinating meeting logistics, assisting with office expenses, coordinating office maintenance needs, storing documents correctly, performing hospitality and office services, preparing memoranda, maintaining calendars, monitoring and managing office phone and mail, gathering, preparing, and distributing/mailing materials, coordinating work with support departments, submitting membership/registration fees, maintaining business and client contact information, making daily/weekly runs to FedEx, Post Office, and providing assistance to colleagues.

Competencies include being a team player, having client service know-how, good judgment, organizational expertise, attention to detail, time management skills, flexibility, analytical thinking, and professionalism.

Knowledge and skills include delivering outstanding client service with a can-do attitude, strong verbal and written communication skills, using initiative and independent judgment, prioritizing workloads, interpreting data accurately, exercising discretion in handling confidential information, working well under pressure, and proficiency in Word, Outlook, Excel, PowerPoint, and Adobe.

Education and experience preferred include an Associate's or Bachelor's degree, experience as an Administrative Assistant, and prior legal industry experience.

Physical demands include interacting regularly with others, operating computer and office equipment, moving about the office, remaining stationary for long periods, repetitive movement, and occasional light lifting.

The hourly pay rate for this position is $22.36 - $25.64 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.