Front Desk Coordinator (Full Time)

We are currently hiring a Clinic Support Associate for immediate long-term employment. Our expectations of a clinic support associate is to do any clinic support duties such as Front Desk and Aiding. Youll help manage front desk operations and assist clinicians with patient care ensuring a smooth welcoming experience for every patient.

If youre looking for a hands-on role in a fast-growing field where you can make a real impact this is a great opportunity to learn and grow with an expert team.

Apply today and join a team that puts patients and people first.

Days & Hours: Monday/Wednesday 8am-8pm Tuesday/Thursday 10am-2pm Friday 10am-6pm

Essential Responsibilities

• Greets and welcomes patients and visitors with an upbeat attitude and warm inviting smilewhether in person or over the phonewhile answering or directing inquiries and efficiently checking in patients.
• Delivers a high level of customer service by ensuring patient satisfaction optimizing provider time and maximizing treatment room utilization through accurate appointment scheduling in person or via phone.
• Manages scheduling operations with a focus on growth including maximizing provider availability and treatment room usage.
• Maintains on-time patient flow by promptly notifying clinicians of patient arrivals monitoring service delivery against the schedule and alerting providers of any delays.
• Receives and processes incoming faxes promptly ensuring timely communication and documentation.
• Performs accurate data entry into the Electronic Medical Record (EMR) system including patient information treatment plans and updates.
• Generates reports logs and lists including financial reconciliations and patient retention tracking with a high level of accuracy.
• Ensures co-pays are tallied reconciled and manages credit extended to patients.
• Sets up new and returning patient cases in Theraoffice including obtaining and verifying demographic and insurance information.
• Contacts treating physicians to obtain updated prescriptions for Occupational and Physical Therapy treatments and obtains Plans of Care updating the system accordingly.
• Assists patients during therapy by applying heat packs paraffin dips helping into pools and onto equipment monitoring exercise and guiding through prescribed routines.
• Educates patients on proper equipment use and exercise techniques to ensure safety and effectiveness.
• Prepares patients for therapy treatments by providing comfort assistance and reassurance.
• Provides information to patients by answering questions addressing concerns and alleviating fears with empathy and professionalism.
• Maintains patient confidentiality and protects sensitive information in compliance with HIPAA guidelines and clinic policies.
• Maintains a safe clean and organized environment by complying with all procedures rules and regulations.
• Performs light cleaning duties including laundry treatment table turnover (cleaning and sanitizing) and garbage disposal to ensure a hygienic treatment area.
• Prepares treatment rooms by sterilizing and delivering equipment and supplies positioning equipment for therapist access assisting patients on equipment and following prescribed protocols before patient arrival.
• Answers calls from physicians hospitals and patients demonstrating exemplary customer service skills.
• Maintains physical therapy supplies inventory by monitoring stock levels anticipating needs placing and expediting orders and verifying receipt of supplies.
• Performs other duties and assignments as required to support clinic operations and patient care

Physical Requirements

While performing the duties of this job the staff member is frequently required to walk stand; sit; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; and talk or hear. The staff member can regularly lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision distance vision and depth perception.

The above statements are meant to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple completing tasks and demands and to seek supervisory assistance as appropriate.

Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the companys services (may include: visitors patients staff members or others).

Qualifications :

• High school diploma or GED is required.
• One (1) year of medical office experience preferred with familiarity in EMR systems a plus.
• One year of experience in a customer service-oriented role is strongly preferred.
• Proficiency in Google Suite is required.
• Strong communication skills and the ability to interact professionally with customers co-workers and management while calmly and effectively resolving client concerns
• Ability to work effectively within a team environment.
• Excellent interpersonal skills and the ability to quickly adapt to new programs.
• Ability to successfully complete in-service training.
• Ability to observe evaluate and record patients conditions reactions and changes in physical condition.
• Ability to maintain a professional attitude and conduct in the welfare of patients.
• Strong record-keeping and report-writing skills.
• Ability to use logic and problem-solving skills to resolve issues
• Ability to work independently under tight deadlines in a rapidly changing environment
• Excellent time management and organizational skills
• Were looking for career-minded individuals interested in long term-opportunities not seasonal or temporary roles

Additional Information :

The anticipated hourly pay range for this position is $17-20. Compensation is based on various factors including relevant experience knowledge skills other job-related qualifications and geography.

Remote Work :

No

Employment Type :

Full-time