Expense Reimbursement Specialist (Hybrid)

Expense Reimbursement Specialist

Barr is seeking an expense reimbursement specialist to join our Minneapolis, Minnesota, team. In this hybrid role, you will support Barr's Accounts Payable team by reviewing, auditing, and processing employee expense reports while ensuring compliance with company policies and regulatory requirements. You will serve as a key point of contact for employees across the organization, helping them navigate expense policies and resolve questions efficiently. Your work will directly contribute to accurate financial reporting, timely reimbursements, and strong internal controls.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. They take ownership of issues and demonstrate strong problem-solving skills, proactively identifying discrepancies, troubleshooting process gaps, and resolving expense-related challenges with sound judgment. They communicate effectively with staff and are committed to delivering accurate work and exceptional internal client service.

Key responsibilities

• Expense report processing: process and post employee expense reports to ensure accurate and timely reimbursement. Process weekly payments for U.S. and Canadian entities. Ensure proper company, currency, and general ledger coding.
• Auditing and compliance: ensure employee expense reports comply with internal expense policies and applicable IRS guidelines. Verify appropriate sales tax application at the time of purchase and self-assess tax when necessary for state reporting. Identify correct expense categories and coding for expense report line items.
• Expense-related support and coordination: serve as a resource for employee questions related to expense report and reimbursement policies. Communicate with employees to reconcile expense report discrepancies and obtain required documentation. Coordinate with other teams to resolve expense report issues. Perform other related duties and ad hoc projects as assigned.

Hybrid: a hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. This position is based out of Barr's Minneapolis, Minnesota, office.

Required core competencies

• Experience: three years of relevant experience
• Processing expense reports
• Proven knowledge of expense report methods and procedures
• Demonstrated ability to manage a high volume of expense reports with accuracy
• Working knowledge of at least one accounting software package
• Software: proficiency in Microsoft Office Suite, including Excel and Outlook
• Communication: strong interpersonal, oral, and written communication skills
• Must be legally authorized to work in the United States without the need for sponsorship by Barr, now or in the future

Helpful additional experience (not required)

• Associate's degree in accounting or related discipline
• Experience working in a project accounting environment
• Familiarity with sales and use tax
• Experience with Deltek Vantagepoint
• Experience working in a multi-company and/or multi-currency environment
• Proficiency in creating and editing PDFs using Adobe Acrobat
• Experience working in a paperless accounting environment

Compensation: Anticipated range of $25.00$28.00 hourly. Compensation will vary based on relevant experience, education, skill level, and other compensable factors. Employees in this position may also be eligible for a discretionary cash bonus based on team and individual performance. This position is classified as non-exempt (hourly) under the Fair Labor Standards Act.

Benefits - what we offer

• Competitive, affordable insurance plans: Medical, dental, vision, life, disability, accidental death insurance, and flexible spending accounts for medical and dependent care
• Retirement benefits: 401(k) retirement savings plan with company contribution and an Employee Stock Ownership Plan (ESOP) with company contribution in Barr stock
• Profit distribution: Barr has a "no retained earnings" model and distributes all profit to our employees through our annual bonus distribution plan, ESOP, and dividends to shareholders
• Professional development benefits: Annual time and expense allowances, mentorship program, and many internal training opportunities
• Work/life balance: Paid time off, holidays, overtime for non-exempt/hourly staff, and compensatory time for exempt/salaried staff (time off or pay for extra time worked), paid family leave
• Wellness focus: Ergonomic analysis and equipment, Personal Protective Equipment allowance, wellbeing-focused educational opportunities

Please note that benefits eligibility is determined and may change based on part-time, reduced-time, or full-time status.

About us - why choose Barr

At Barr, you'll join a community of engineers, scientists, and professionals who will help you achieve your ambitions and build a meaningful, rewarding career. You'll serve as a trusted advisor to clients who value Barr's tailored solutions and commitment to exceptional service.

As part of our employee-owned firm, you'll contribute to a culture of commitment and camaraderie where staff can thrive as professionals. We value diverse perspectives and experiences and believe an inclusive workplace is critical to our success.