Assistant Project Manager

Assistant Project Manager – Data Centre (Indianapolis, IN)

Job Description

Job Title Assistant Project Manager

Team

Operations

Location

Indianapolis, IN

Reports To

Project Manager

FLSA

Exempt

About the Project

This role supports a major data centre construction project in Indianapolis , contributing to the delivery of mission‑critical infrastructure for a leading end‑user client. The project involves complex building systems, high‑specification MEP coordination, and strict requirements around safety, quality, and schedule performance.

Position Summary

The Assistant Project Manager (APM) supports the successful delivery of large‑scale commercial and mission‑critical construction projects by assisting with project planning, coordination, documentation, and cost control activities. The APM works closely with Project Managers, Superintendents, subcontractors, and clients to ensure project objectives related to schedule, budget, safety, and quality are achieved.

This role supports the administration and execution of construction projects throughout the project lifecycle including procurement, subcontractor coordination, document management, cost tracking, and project closeout. The position provides critical project support while developing the technical and managerial skills necessary for advancement into a Project Manager role.

Key Responsibilities

Project Coordination

• Assist the Project Manager with planning, coordination, and execution of construction activities.
• Support overall project administration from project initiation through closeout.
• Coordinate with field teams, subcontractors, vendors, and design consultants.
• Assist in managing project documentation including contracts, drawings, specifications, and correspondence.
• Track project deliverables and ensure timely completion of action items.

Cost Control & Financial Management

• Assist in monitoring project budgets and cost tracking.
• Support preparation of monthly cost reports and project forecasts.
• Assist with review and processing of subcontractor pay applications and vendor invoices.
• Track and manage potential change orders and change event documentation.
• Maintain project cost documentation within project management systems.

Procurement & Subcontractor Management

• Assist with procurement of subcontractors and materials.
• Support subcontract agreement administration and documentation.
• Coordinate subcontractor schedules, scopes of work, and project deliverables.
• Track subcontractor compliance with project requirements including insurance and safety documentation.

Schedule Support

• Assist with project schedule coordination and updates.
• Work with project teams and subcontractors to track schedule progress.
• Identify potential schedule conflicts or delays and escalate to project leadership.

Document Control & Project Systems

• Manage project documentation including RFIs, submittals, meeting minutes, and change orders.
• Maintain project records in company project management systems.
• Track status of RFIs and submittals to ensure timely responses from consultants and design teams.
• Ensure proper document distribution to project teams and stakeholders.

Project Meetings & Communication

• Participate in project coordination meetings and assist with meeting documentation.
• Maintain clear and consistent communication with project teams and stakeholders.
• Support preparation of project status reports and updates.

Quality Assurance & Project Closeout

• Assist with quality control documentation and punch list tracking.
• Coordinate collection of closeout documents including warranties, as‑built drawings, and O&M manuals.
• Support final project documentation and turnover to the client.

Safety & Compliance

• Support adherence to company safety policies and procedures.
• Coordinate with field leadership to ensure safety compliance on assigned projects.
• Participate in safety meetings and ensure documentation requirements are met.

Qualifications

Education

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field preferred.
• Equivalent construction industry experience may be considered.

Experience

• 2–5 years of experience in commercial construction, project engineering, or project coordination roles.
• Experience supporting large commercial construction projects preferred.
• Experience with mission‑critical, data centre, or complex infrastructure projects is a plus.

Required Skills & Competencies

• Strong organizational and project coordination skills.
• Knowledge of construction management processes including RFIs, submittals, change orders, and cost tracking.
• Ability to read and interpret construction drawings and specifications.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work in a fast‑paced project environment.
• Strong problem‑solving and analytical skills.

Technical Proficiency

• Microsoft Office Suite (Excel, Word, Outlook)
• Construction management platforms (Procore, Autodesk, or similar)
• Bluebeam or similar document review software
• Scheduling software familiarity (Primavera P6 or similar) preferred

Work Environment

• Combination of office and construction site environments.
• Frequent interaction with project teams, subcontractors, and clients.
• Travel to active construction project sites in Indianapolis may be required.

Physical Requirements

• Ability to walk active construction sites and navigate uneven terrain.
• Ability to lift up to 25 pounds occasionally.
• Ability to work in varying weather conditions when visiting job sites.