Trades Services Manager

Trades Services Manager Job No: 558902 Work Type: Management (MPP), Staff Location: Pomona Categories: MPP, At-Will, Custodial/Facilities, Full Time, On-site (work in-person at business location) Type of Appointment: Full-Time, At Will Job Classification: Administrator I Anticipated Hiring Range: Up to $114,996 annually (Commensurate with skills and qualifications) Work Schedule: Mon-Fri 8:00 am -5:00 pm THE DEPARTMENT: Facilities Planning and Management (FP&A) serves as the lead organization for planning, developing, and maintaining the campus's natural and built environments in support of the university's mission. The department seeks to preserve and enhance CPP's history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, roads, infrastructure, landscaping and other physical improvements. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs and functional requirements. FPM is comprised of approximately 200 facilities professionals (FTE) that also provides maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many who have graduated from Cal Poly Pomona. The staff includes licensed architects and engineers, accountants, planners, project managers, administrative staff, carpenters, plumbers, locksmiths, painters, electricians, landscape architects, computer technicians, custodians and other building and mechanical trade technicians.

DUTIES AND RESPONSIBILITIES

Trades Shops (Plumbing, Maintenance, Paint and Lock) and Lanterman Collaborate closely with trades supervisors and staff to ensure efficient operation, maintenance, and upgrades of all systems that support campus buildings and infrastructure. Develop, manage, and administer all routine, preventative, and predictive maintenance across all shops including plumbing, maintenance, paint and lock services. Work in partnership with the Director to develop and implement a comprehensive Preventative Maintenance (PM) program for all major equipment, utilities, and building infrastructure using the TMA system for management and oversight. Provide general direction and supervision to shop supervisors to ensure effective execution of the PM program. Lock Shop oversight includes collaborating with Planning and Design & Construction Works in coordination with HVAC and Electrical teams, and FPM management, when projects or maintenance activities impact critical building systems, utilities, or campus operations. Collaborate to support effective planning and scheduling, maintain system reliability, minimize operational disruptions, ensure regulatory and safety compliance, and provide continuity of campus services during maintenance activities, infrastructure upgrades, shutdowns, and emergency repairs. Ensure all maintenance, repair, and operational activities are performed in accordance with established quality standards, applicable safety regulations, building codes, and university requirements. Maintain accurate and comprehensive records, documentation, and reporting to support operational planning, regulatory compliance, preventive maintenance tracking, and effective decision-making. Provide support in the day‑to‑day operations, maintenance, and administrative oversight of Lanterman property, including coordinating maintenance and repairs, managing vendors, collaborating with campus partners and production teams, conducting inspections, and assisting with budgeting and expense tracking. Ensure regulatory compliance, maintain accurate records, and oversee on‑site staff to uphold property standards and operational efficiency. Multi‑Trade Project and Vendor Coordination Lead and coordinate complex, multi‑trade projects by directing collaboration across internal units and managing communication, scheduling, and coordination with external vendors, contractors, and campus stakeholders. Oversee the planning, execution, and successful delivery of operational, Deferred Maintenance (DM), and special projects to ensure work is completed safely, efficiently, on schedule, and in compliance with university standards, regulatory requirements, and project objectives. Collaborate with trades supervisors, project managers, and contractors to minimize operational disruptions and ensure effective project integration with ongoing campus operations. Communicate project updates, campus impacts, scheduling changes, risks, and other pertinent information to direct supervisor to support operational awareness, decision‑making, and stakeholder coordination. Administrative and Fiscal Management Manage utility operations in collaboration with the Director of Operations & Maintenance and the Senior Associate Vice President of FPM to develop and oversee utility‑related budgets and costs, ensuring alignment with overall goals. Collaboratively develop short‑ and long‑term strategies to enhance utility system performance, efficiency, and infrastructure renewal. In partnership with the Capital Finance & Budget Manager, prepare the annual operating and capital budgets for the Plumbing, Maintenance, Paint, and Lock shops. Monitor expenditures to ensure alignment with department goals and compliance with applicable regulations. Assist with budget forecasting, trend analysis, and the development of financial pro‑formas and monthly reports to support data‑informed decision‑making. Maintain accurate records, ensure regulatory compliance, and oversee maintenance and repair work to meet established quality and safety standards. Collaborate with the Design and Construction team to obtain cost estimates for maintenance and repair work and communicate deferred maintenance priorities to stakeholders. Identify funding opportunities to support infrastructure improvements and continuously evaluate strategies to enhance operational efficiency, reliability, and cost‑effectiveness. Develop supporting procurement and project documentation, including Requests for Proposals (RFPs), plans, technical specifications, and campus performance standards. Evaluate contractor and vendor performance and provide input on capital and maintenance projects to ensure compliance with campus standards, operational requirements, and approved materials and equipment specifications. Prepare and process requisitions to establish purchase orders for required goods and services. Conduct organizational analysis, write job descriptions within appropriate classifications and performance evaluations, counsel staff on job functions and attendance, and resolve personnel issues. Oversee employee performance management, attendance, and workplace safety practices within assigned shops, ensuring staff accountability, adherence to university policies and safety procedures, and the promotion of a safe, productive, and professional work environment. Organizational Excellence Lead with a team‑oriented, service‑driven approach, emphasizing collaboration, strong technical expertise, and effective communication. Promote a positive work environment and a customer‑service‑focused culture by leading through example. Provide direction and supervision through coaching, performance evaluations, and mentoring, addressing personnel matters as needed. Build staff competence and foster an environment where employees are recognized for their contributions to the success of the facilities team. The incumbent will evaluate and improve the department's organizational structure to align with the FPM Strategy Map, university mission, operational needs, and available resources. This includes assessing staffing, roles, and workflow efficiency; leading process improvements; and implementing SAVP‑approved structural changes that enhance collaboration and service delivery. The incumbent will collaborate with FP&A colleagues, including Planning, Design & Construction, and campus partners, to ensure alignment across units and that standards are incorporated, implemented, and inspected for compliance.

QUALIFICATIONS

Bachelor's Degree – Graduate from a four‑year college/university or equivalent education and experience. DL NUMBER – Driver License, Valid and in State. Minimum of five (5) years of progressively responsible facilities operations and maintenance experience in a complex institutional, commercial, healthcare, higher education, or public‑sector environment. Minimum of 3–5 years of direct supervisory or management experience overseeing multiple skilled trades operations such as plumbing, maintenance, paint, lock, HVAC, electrical, or related building trades. Experience managing preventive and predictive maintenance programs for building infrastructure and utility systems. Experience coordinating multi‑trade maintenance, deferred maintenance, and infrastructure improvement projects. Experience in coordinating major maintenance projects, system shutdowns, repairs, and capital improvement initiatives. Experience managing operational budgets, cost tracking, and financial reporting. Experience collaborating with contractors, consultants, project managers, and cross‑functional stakeholders in an active operational environment. Experience interpreting and applying building codes, OSHA requirements, safety standards, and regulatory compliance requirements. Demonstrated experience developing scopes of work, technical specifications, RFPs, and evaluating contractor/vendor performance. Working knowledge of building systems, infrastructure maintenance, preventive maintenance programs, and applicable building codes, safety regulations, and compliance requirements. Possess a thorough knowledge of the maintenance and construction trades including but not limited to carpentry, hardware, painting, plumbing, as well as experience managing multidisciplinary trades teams (plumbing, maintenance, paint, and lock). Strong technical expertise in managing system reliability, project management, compliance with safety regulations, and operational efficiency. Experience using computerized maintenance management systems (CMMS), preferably TMA or similar systems. Demonstrated knowledge of budgeting, procurement processes, contract administration, and vendor management. Knowledge of supervisory principles, employee performance management, and workplace safety practices. Strong leadership, organizational, and interpersonal skills are essential for team management and resolving personnel concerns. Demonstrated excellence in communication, relationship‑building, and customer service, with a proven track record of effectively overseeing a service‑oriented team. Demonstrate the ability to act independently, show discernment, use judiciousness in all matters, provide management with clear feedback, and make independent decisions as appropriate. Thorough knowledge in Microsoft Office Outlook, Microsoft Word, Excel, Microsoft PowerPoint, etc.

PREFERRED QUALIFICATIONS

Certified Facility Manager (CFM), APPA certification, PMP, or trade‑related certifications. Experience in a university or large campus environment. Experience with utility operations and infrastructure renewal planning. Supervisory experience within collective bargaining and represented staff environment. Certified Education Facilities Professional (CEFP) certification through the Association of Physical Plant Administrators. Equal Employment Opportunity Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209, and other applicable state and federal anti‑discrimination laws. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page. Advertised: June 11, 2026 (9:00 AM) Pacific Daylight Time Applications close: Open Until Filled To apply, visit #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.