Onsite HR Recruiting Coordinator

Job Description

Job Description

Job Title: HR Assistant
Job Description

This HR Assistant role supports a centralized Workforce Staffing team responsible for automating and streamlining the hiring of an hourly workforce. You will perform high-volume, repeatable administrative tasks, manage backend hiring and termination processes, and conduct quality audits of outsourced vendors. The position requires strong Excel skills, meticulous attention to detail, and the ability to handle sensitive information while supporting field teams and leadership with accurate reporting and communication.

Responsibilities

• Manage and own daily HR administrative tasks from start to finish, ensuring timely and accurate completion.
• Perform backend processes related to application creation and candidate compliance information, collaborating closely with internal teams.
• Import and export data within various software platforms, including Excel, ensuring the accuracy and completeness of information.
• Handle sensitive information and documents, such as Social Security Numbers, dates of birth, and driver’s license numbers, with strict confidentiality and adherence to privacy regulations.
• Utilize Excel extensively on a daily basis, including pivot tables and VLOOKUP functions, to analyze, organize, and report on HR data.
• Develop and maintain data management systems and processes to ensure efficient handling of HR information and streamlined workflows.
• Conduct regular data audits to identify and resolve discrepancies or inaccuracies, maintaining data integrity and reliability.
• Assist in the development and improvement of data management procedures and policies, implementing best practices for data security and privacy.
• Perform quality audits of outsourced vendors to ensure adherence to process standards and data accuracy.
• Prepare and deliver facility reporting and communications to a broad team, including leadership, ensuring clear and timely updates.
• Escalate issues related to processes or tools required to complete tasks, providing clear context and recommendations.
• Apply sound judgment in ambiguous scenarios when the path forward is not clearly defined, making decisions that support candidates and internal stakeholders.
• Identify and propose process and product improvements that enhance the efficiency and effectiveness of Workforce Staffing operations.
• Act as a liaison between field teams and centralized support services, ensuring smooth communication and issue resolution.
• Support customer service needs related to HR processes by responding promptly and professionally to inquiries and requests.

• Strong Microsoft Office experience, with a focus on advanced Excel usage.
• Proficiency in Excel functions, including VLOOKUP and pivot tables, used on a daily basis.
• Demonstrated experience in data entry and data management with high accuracy and attention to detail.
• Ability to handle sensitive and confidential information in compliance with privacy and data protection requirements.
• Strong customer service skills, with the ability to communicate clearly and professionally with diverse stakeholders.
• Ability to manage repeatable, high-volume administrative tasks from start to finish.
• Strong judgment and problem-solving skills, particularly in ambiguous or evolving situations.
• Self-starter mindset with the ability to work independently and take ownership of tasks.
• Excellent attention to detail and commitment to maintaining data integrity.

• Experience working in human resources or a related administrative support function.
• Experience conducting data audits and implementing improvements to data management processes.
• Familiarity with working alongside outsourced vendors and supporting quality assurance efforts.
• Experience preparing reports and communicating information to leadership or cross-functional teams.
• Demonstrated ability to thrive in a fast-paced environment and adapt to changing priorities.
• Interest in building a career in HR and gaining experience within a large-scale staffing environment.

This role is based onsite at a facility in Tempe, working four days per week on a 4x10 schedule. The environment is fast-paced and highly data-driven, with frequent use of Microsoft Office and Excel for reporting, data management, and analysis. You will collaborate with both centralized support services and field teams, as well as interact with outsourced vendors. The position involves working with sensitive HR information and requires adherence to strict confidentiality and data security practices.

Job Type & Location

This is a Contract position based out of Tempe, AZ.

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Tempe,AZ.

This position is anticipated to close on Jul 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.