Leasing & Property Operations Coordinator

Job Description

Job Description

Leasing & Property Operations Coordinator

LHH Recruiting is seeking a highly organized and detail-oriented Leasing & Property Operations Coordinator to support a commercial real estate portfolio for our client on a contract to hire basis in Scottsdale, AZ. This role blends leasing coordination, tenant relations, administrative support, and project tracking. The ideal candidate thrives in a fast-paced environment, communicates effectively with tenants and vendors, and can manage multiple priorities across property operations and leasing initiatives.

Key Responsibilities

Tenant & Property Operations Support

• Distribute management notices and communications to tenants in a timely manner
• Coordinate HVAC and maintenance-related issues, including tracking, communication, and repair approvals
• Communicate with tenants regarding repair timelines, cost approvals, and project updates
• Obtain internal approvals before scheduling repairs or replacements
• Review vendor reports and invoices related to exterior lighting and ensure all systems are functioning properly
• Conduct bi-monthly property walks, complete vacancy checklists, and maintain proper documentation

Leasing & Administrative Coordination

• Maintain accurate and organized leasing documentation in shared file systems
• Draft Letters of Intent (LOIs), lease amendments, and other leasing-related documents
• Prepare proformas for prospective tenants
• Assist in reviewing lease drafts, including redlines and tenant comments
• Support leasing strategy efforts for individual suites and portfolio positioning
• Participate in regular leasing calls with brokers and internal stakeholders
• Handle escalated tenant/customer service concerns and assist in resolution
• Support special leasing projects and initiatives as needed

Tenant Improvements & Project Coordination

• Track tenant improvement (TI) projects across the portfolio using tracking tools
• Monitor project progress and follow up on outstanding tasks or delays
• Maintain organized records of all TI-related documentation
• Coordinate with property management to address TI items requiring involvement
• Assist with gathering information for capital projects, including furniture, AV equipment, and common area enhancements
• Facilitate transitions from construction completion to property management turnover
• Lead or support construction update meetings
• Assist with project closeout processes, including punch list completion and document collection
• Support brokers in tracking overall project progress across the portfolio

Qualifications

• 3+ years of experience in property management, leasing coordination, or administrative/project support
• Experience within commercial real estate strongly preferred
• Strong organizational and document management skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with property management or leasing software a plus
• Detail-oriented with strong follow-through and problem-solving abilities

Pay Details: $25.00 to $28.00 per hour

Search managed by: Chris Collins

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.