Staff Accountant, Grants & Accounts Receivables

Position: Staff Accountant, Grant & Accounts Receivables
Classification: Full-time, Exempt
Reports to: Fiscal Manager, Grants & Contracts
Company: DePelchin Family Services
Location: Houston, TX

Position Description:
The Staff Accountant, Grants and Accounts Receivable, is responsible for the post-award financial administration of grant-funded programs and accounts receivable operations. Key responsibilities include monitoring grant budgets, maintaining compliance with funder requirements, and supporting audits in accordance with GAAP and applicable regulations, while ensuring accurate billing, cash management, and financial reporting.

Primary Responsibilities:

• Track, reconcile, and monitor grant expenditures against the general ledger.
• Review grant agreements to ensure compliance with spending restrictions and funder requirements.
• Monitor budget-to-actual performance and collaborate with program staff on allowable budget transfers and adjustments.
• Prepare and manage grant budgets, including renewals, amendments, and close-out activities.
• Maintain current knowledge of regulatory and funder requirements.
• Prepare and submit grant invoices and billing reports in accordance with funder requirements.
• Manage accounts receivable functions, including invoicing, collections, cash application, and receivable tracking.
• Prepare and record invoice and general ledger entries and maintain accurate receivable balances.
• Reconcile billing and accounting systems and resolve discrepancies.
• Prepare invoice and GL entries for period-end close.
• Prepare monthly, quarterly, and annual financial reports for internal and external stakeholders.
• Produce billing spreadsheets, including year-to-date activity and remaining balances.
• Record entries, including estimates and actuals, and perform month-end and year-end close activities.
• Reconcile accounts receivable, grant balances, and related balance sheet accounts.
• Review subcontractor invoices and expense reports for accuracy, allowability, and proper coding.
• Ensure expenses are appropriately allocated and aligned with funding sources and program requirements.
• Partner with program staff to align financial activity with grant requirements and timelines.
• Present financial updates and budget status in monthly grant meetings.
• Support internal and external audits, including annual financial audits and funder reviews.
• Prepare audit schedules, documentation, and responses to auditor and funder inquiries.
• Maintain organized records to support all grant and receivable transactions.
• Maintain policies, procedures, and grant-related documentation.
• Assist with grant renewals, applications, and supporting financial narratives as assigned.

Required Qualifications:

• Bachelor's degree in accounting or related field.
• Two (2) years' accounting experience.
• Two (2) years' experience with grant-funded fiscal monitoring/reporting.

Preferred Qualifications:

• Two (2) years' not-for-profit accounting experience.

Knowledge, Skills, and Abilities:

• Advanced Microsoft Excel.
• Strong analytical skills.
• Knowledge of Accounting practices.
• Mathematical aptitude and organizational skills.
• Ability to read and interpret data, information, and documents.
• Ability to work effectively under time constraints to meet deadlines.

Work Conditions:

• Environment: Office-based
• Range of Schedule: Mon - Fri, 8:00 a.m. to 5:00 p.m.
• Travel: None

DePelchin is Proud to be an Equal Opportunity Workplace.

DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.