Mission Critical - Project Administrator

Project Administrator - Mission Critical

We are seeking a motivated and detail-oriented Project Administrator to join our Mission Critical Division! This entry-level role provides energetic, proactive, and innovative support to our Project Management, Pre-Construction, and Field Operations teams. You'll help keep projects organized and running smoothly through strong communication, coordination, and follow-through.

Key Responsibilities

Project Management

• Support project managers by reviewing proposals and plans to help define objectives.
• Organize and maintain project documentation in PM software (Procore, ACC, etc) to ensure accurate, up-to-date files and easy team access.
• Communicate daily operations and upcoming plans with the project team.
• Prepare and issue Purchase Orders as directed.
• Attend meetings with project stakeholders and distribute organized meeting notes as needed.
• Maintain strong communication with the team and support client satisfaction efforts.
• Ensure all team members have appropriate PM software access.
• Support the Project Management team with day-to-day needs.

Pre-Construction

• Support the pre-construction team with estimating, budgeting, and project setup tasks.
• Help set up jobs for accounting and project tracking.

Field Operations

• Ensure field personnel time is entered accurately and weekly hours reports are created based on crew and current crew size.
• Monitor Paid Time Off and subcontracted labor records.
• Assist in facilitating onboarding for on-site employees.
• Maintain daily inventory and ensure the job site's administrative office is well-stocked and organized with necessary supplies.
• Work with the Safety team to send documentation to the GC in a timely manner.
• Assist QA/QC with documentation and identification needs (labels, panel schedules, etc.).
• Assist in coordinating daily scheduling, materials, and logistics for field operations.
• Collaborate with HR and Business Development on employee development initiatives.
• Build strong relationships with field personnel and provide ongoing administrative support.

Skills & Competencies

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to read and understand blueprints.
• Dependable, punctual, and professional.
• Self-motivated and adaptable in fast-paced or changing environments.
• Team-oriented and collaborative with a positive attitude.
• Strong problem-solving and critical-thinking skills.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred in a related field.
• 13 years of experience in the construction industry preferred.
• Experience in electrical or healthcare construction a plus.
• Proficient in Microsoft Office (especially Outlook and Excel).
• Experience with Box, Procore, and Bluebeam preferred.