Administrative Officer 1 (PCN 160010)

Job Description

Welcome to the Department of Health!

Wed be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us apply today!

This position is open to Alaskan Residents only.

Please check out the to determine if you qualify.

What you will be doing:

As Administrative Officer 1 for the Rural Health Transformation Program (RHTP) you will:

• Supervise one Administrative Assistant 2 and work with an administrative team that includes two Accountants and an Administrative Operations Manager 1 (AOM 1).
• As a supervisor youll ensure day-to-day financial transactions and administrative tasks are completed. These include p-card reconciliation travel arrangements and reconciliation bi-weekly timesheets and managing a shared inbox.
• Working with the procurement team this position will initiate procurements and help facilitate contracts.
• Working with the 2 RTHP Accountants and the AOM youll be responsible for paying invoices tracking expenditures as well as assisting in tasks related to administrative and budgetary oversight for RHTP grant recipients.

Our mission values and culture:

The Department of Health offers a mission-driven workplace where employees are supported valued and empowered to grow. We prioritize professional development work-life balance and an inclusive environment. We encourage employees to innovate grow professionally and contribute meaningful solutions that impact families and communities statewide.

Benefits of joining our team:

At the Department of Health we believe in caring for the people who care for addition to the meaningful work you will do every day we offer a comprehensive benefits package designed to support your career well-being and life outside of work. Benefits include:

• Comprehensive health dental and vision insurance for you and your family
• Generous retirement plans to help you build long-term financial security
• Paid leave
• Work-life balance
• Professional development and training opportunities to support career growth
• Job stability and career advancement within a statewide public service system
• Employee wellness programs and support resources

Most importantly you will have the opportunity to build a purpose-driven career where your work directly improves the lives of Alaskans and strengthens communities across the state.

The working environment you can expect:
This position is an in-office position in Juneau. Our office is in the Assistant Commissioners office in the Alaska Office Building. We are in the heart of downtown Juneau near shopping and restaurants. Covered parking is provided in the adjacent State Office Building parking garage.

Who we are looking for:
The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:

• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Organizational Awareness: Knows the organizations mission and functions and how its social political and technological systems work and operates effectively within them; this includes the programs policies procedures rules and regulations of the organization.
• Decision Making: Makes sound well-informed and objective decisions; perceives the impact and implications of decisions; commits to action even in uncertain situations to accomplish organizational goals; causes change.

To view the general description and example of duties for this job class please go to the following link and search for Administrative Officer 1 : Qualifications

Competency-Based Minimum Qualifications Instructions This job class uses competency-based minimum qualifications. Please ensure your application (through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history training education licenses certifications etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
• Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
• Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization business administration public administration finance banking accounting industrial relations marketing human resource management logistics and supply chain management or a similar business field.

Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.

Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

At the time of the interview please provide the following:

1. Three (3) professional references whom we may contact by phone one (1) of whom must be your current or most recent supervisor if not already provided in the application.
2. Current performance evaluation if available.
3. A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualification competencies.

Please read the information below carefully. This applies to your application submission.

EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application If you have not obtained a degree please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
If education is completed in a foreign college or university it may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE
When using work experience not documented in your application please provide the employers name job title employment dates and whether you worked full-time or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.

If you have currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting. The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll-free) or View phone number on us.fitly.work. If you choose to be contacted by email please ensure that your email address is correct on your application and that your spam filter will permit emails from the domain. For information on allowing emails from the domain visit the Lost Password Help page at: STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations auxiliary aids or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to For assistance with applying for a password please visit Information

For specific information about the position feel free to contact the hiring manager at:

Chad Requa / Administrative Operations Manager 1

Phone:

Email:

Required Experience:

Unclear Seniority