Administrative Specialist (DOM Gastroenterology)

Administrative Specialist Responsibilities Independently manage complex calendars and meeting schedules based on shifting priorities. Prepare meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management. Support staff management and team meetings and provide follow‑up on action items. Prioritize incoming work to ensure timely and effective resolution, following up with deadlines, drafts, and reminders. Lead or significantly contribute to recurring or ad‑hoc projects, including providing support or guidance to other staff. Assist with planning and conducting events as needed. Perform general office management necessary for efficient operations (e.g., space issues, room reservation requests, technology needs). Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non‑employee expense reimbursements. Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information. Answer questions, provide guidance, and disseminate information. Interpret and communicate operating policies. Proactively identify and assist with the resolution of administrative problems. Maintain a high‑level knowledge of informal and formal department goals, standards, policies, and procedures, including familiarity with other departments in the school/division. Other duties as assigned. Minimum Qualifications Bachelor's Degree. Four years of progressively responsible administrative experience, including work on special projects and assignments. Additional education may substitute for required experience; additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Technical Qualifications & Specialized Certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Technical Skills & Expected Level of Proficiency Calendar Management - Advanced Financial Administration - Advanced Interpersonal Skills - Advanced Meeting Coordination - Advanced Office Procedures - Advanced Oral and Written Communications - Advanced Organizational Skills - Advanced Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classification Classified Title: Administrative Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $94,400 Annually ($65,000 targeted) Employee group: Full Time Schedule: M-F 7:30 a – 4 p FLSA Status: Exempt Location: School of Medicine Campus Department: SOM DOM Gastroenterology Personnel area: School of Medicine Background Check The successful candidate(s) for this position will be subject to a pre‑employment background check. Equal Opportunity Employer We are an Equal Opportunity Employer. EEO is the Law. Important legal information: #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.