Digital Marketing Assistant - Urgent Need

Position : Digital Marketing Assistant

Location : Warwick, RI

Duration : 12 Months

Total Hours/week : 40.00

1st Shift

Client : Medical Devices Company

Job Category : Professional

Level of Experience : Entry Level

Employment Type : Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT)

JOB DESCRIPTION

• The client Plastic & Reconstructive Surgery (PRS) Platform team, based in Warwick, RI, is seeking a Temporary Administrative Professional to serve as the operational backbone for our regional tradeshow presence.
• This role owns end‑to‑end management of all PRS sales materials, non-sterile samples and tradeshow booth kits, ensuring client shows up to every meeting, congress, and event flawlessly prepared.
• This is an ideal role for a highly organized, proactive, resourceful administrative professional who loves ownership, problem‑solving, and being trusted with real responsibility.
• You won’t just support the team—you will run a critical function that enables commercial success, field engagement, and brand excellence.
• This role reports to the Associate Director, Global Marketing, and works closely with Marketing, Sales, Professional Education, and external vendors.

Essential Functions & Responsibilities

• Tradeshow & Booth Kit Ownership (Primary Focus)
• You will be the single point of ownership for PRS tradeshow logistics, responsible for the full lifecycle of booth kits and materials, including:
• Creating, organizing, labeling, and maintaining all PRS tradeshow booth kits
• Ordering, assembling, resetting, and replenishing booth kits after each event
• Coordinating and communicating shipping, tracking, delivery timelines, and return logistics
• Ensuring booths are fully conference‑ready: correct assets, condition, quantities, and branding
• Maintaining inventory accuracy and storage organization
• Proactively identifying gaps, risks, or improvements and fixing them before they become issues
• This role ensures client PRS always shows up prepared, professional, and on brand.

Marketing & Commercial Administrative Support

Under the guidance of the Global Marketing team, you will also:

• Support execution of PRS marketing programs and commercial activities aligned with the Global Platform Communications Strategy
• Organize, store, and distribute marketing collateral and non‑sterile samples
• Assist with meeting planning, vendor coordination, quote collection, and PO requests
• Support Professional Education events and field engagement initiatives
• Help coordinate materials for conferences, regional meetings, and sales programs
• Support quarterly business reviews and internal marketing initiatives as needed

What Makes This Role Great

• Real ownership — you own a critical operational function
• Visibility & trust — your work directly impacts field teams and brand perception
• Fast‑paced, hands‑on environment — perfect for someone who likes to stay busy and solve problems
• Highly collaborative — work with marketing, sales, education, and external partners
• Pride in execution — when events run smoothly, it’s because of you

This is not a passive administrative role — it’s for someone who likes to run things, improve systems, and take pride in operational excellence.

Ideal Candidate Profile

• Exemplary communication and follow‑through skills
• Highly organized, detail‑oriented, and dependable
• Comfortable managing multiple moving parts and deadlines
• Resourceful, proactive, and solutions‑focused
• Self-motivated, ability to work independently
• Enjoys logistics, inventory management, and hands‑on coordination
• Takes pride in making things run smoothly behind the scenes