Executive Assistant & Program Specialist - Reproductive Medicine & Commercial Operations

Overview As a privately-owned, biopharmaceutical company, Ferring pioneers and delivers life-changing therapies that help people build families and live better lives. Our independence helps us cultivate an entrepreneurial spirit and long-term perspective that enables us to achieve growth and scale, while remaining agile and true to our 'people first' philosophy. Built on a 70-year plus commitment to science and research, Ferring is relentless in its pursuit of science that drives powerful discoveries and therapies to help people build families, stay healthy, and stand up to the world\'s oldest enemy: disease. This role provides day-to-day administrative and project support to the VP, Reproductive Medicine and the AVP, Commercial Operations. They will provide both administrative support and project management, including the planning, tracking, and coordination of key initiatives that advance the commercial strategy. Success in this role requires a strong understanding of business priorities, the ability to anticipate needs, and the confidence to operate as a respected and proactive team member across all levels of the organization. The individual must demonstrate strong organizational skills, high detail orientation, professional judgment, and the capability to work independently as well as collaboratively. Given the visibility of this role, the ideal candidate can effectively manage multiple priorities, drive projects forward, and deliver high-quality results in a fast-paced, complex environment. This role is located in Parsippany, NJ and is in-person, onsite four days per week. Responsibilities Executive Support & Calendar Management Proactively manage complex executive calendars, ensuring meeting spacing, prioritization, and weekly reviews with business unit leadership. Coordinate and manage all executive travel arrangements, reservations, itineraries, and calendar integration. Prepare, audit, and maintain expense reports, including initial review of direct report submissions. Meeting & Event Coordination Plan, schedule, and execute meetings and events, including agenda development, logistics, and follow-up actions. Produce and distribute meeting minutes within established timelines, track and follow up on action items, and coordinate with global colleagues for logistics. Organize quarterly and off-site meetings, compile and organize presentations and materials for leadership and cross-functional meetings. Be an active participant in the Ferring Community Events Committee and support broader Ferring events. Project & Operational Support Organize and conduct project meetings; track progress against milestones and report status updates. Attend assigned project team meetings to capture detailed meeting notes and action items. Support ongoing business operations by coordinating regular reviews with shared services (budget, KPIs, vendor management). Communication & Stakeholder Engagement Draft, develop, and distribute communications timed to major holidays, events, and corporate activities (e.g., POA, quarterly meetings). Partner cross-functionally across all levels of the organization to understand business priorities and anticipate leadership needs. Serve as a key point of contact for vendors, visitors, and internal stakeholders. Vendor & Process Management Manage onboarding and oversight of new and existing vendors, ensuring adherence to internal processes. Coordinate with Marketing Services and Finance to set up POs, track invoices, monitor balances, and initiate adjustments as needed. Support facility-related needs, IT requests, and general operational workflows. Administrative Infrastructure & Department Support Perform general administrative duties including supply ordering, meeting booking, interview scheduling, and guest accompaniment. Maintain departmental files such as org charts, phone lists, templates, team bios, and shared resources. Manage and track departmental budgets including monitoring balances and adding funds to POs as needed. Requirements Bachelor\'s Degree Preferred 5-8 years\' experience working at the executive level preferred. Strong knowledge of MS Office (Word, Excel, PowerPoint); knowledge of Concur Expense Report System preferred. Excellent calendar management skills and experience coordinating complex executive meetings and team events. Demonstrated project management skills and ability to handle multiple, competing projects simultaneously to meet tight deadlines. Demonstrated organizational skills with careful attention to detail and accuracy. Ability to operate with a high level of autonomy. Excellent written and verbal communication skills; ability to communicate and collaborate effectively across the organization. Position requires maturity, discretion and the ability to stay calm under pressure. Compensation & Benefits This role offers a base salary range of $95,000 to $120,000, plus additional compensation based on individual and company performance. The actual amount may differ based on factors such as experience, knowledge, skills, abilities, education, and primary work location. Benefits include comprehensive healthcare (medical, dental, and vision) with a premium differential, a 401k plan with company match, short and long-term disability coverage, basic life insurance, wellness benefits, tuition reimbursement, vacation accrual up to 120 hours in the first four years and 160 hours in the fifth year, 15 paid holidays per year, and paid parental leave subject to a minimum period of employment. Work Location This position is classified as a hybrid role, requiring onsite work at the Parsippany office four days per week and remote work one day per week. Equal Opportunity Ferring is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local laws. We are proud to be an Affirmative Action/Equal Opportunity Employer (including Disability/Protected Veterans). We maintain a drug-free workplace. #J-18808-Ljbffr Ferring Pharmaceuticals Inc.