Fleet and Technology Coordinator

Job Title

Executive Director's Office (EDO) Coordinator

Job Description

The Executive Director's Office (EDO) within the Colorado Department of Natural Resources (DNR) exists to manage and supervise the activities of the Divisions within DNR in the development, preservation, and enhancement of Colorado's natural resources for the benefit and enjoyment of people today and tomorrow. The Chief Operating Officer (COO) branch contains the business technology unit and the human resources office, as well as oversight for fleet functions, Continuity of Operations Plans, Technology Governance, special projects, workforce development initiatives, and other operational functions for the Department.

This position exists to manage four key areas. First, the position will manage technical and data support for the Department's fleet program. Second, the position manages technical and data support for the Department's and EDO's business technology program. Third, the position assists EDO Human Resources with technology-related projects. Finally, the position is the backup for the EDO Executive Assistant and organizes logistics and meetings for any special initiatives the COO is involved in.

Fleet Technical and Data Support Under the oversight of the COO:

• Data input, coordination, and analysis: Manages Geotab telematics systems and reports, CARS system and reports, responsible for follow-up with Division fleet coordinators. Provides detailed fleet information for budget requests that involve vehicles.
• Reporting: Manages Assigned Vehicle Authorizations process in coordination with DPA and payroll. Manages Colorado Clean Truck Reporting. Manages Electric Vehicle and associated charging infrastructure reporting and information needs. Reports on fleet elements of Greening Government reports and Greenhouse Gas Reduction reports.
• Vehicle ordering: Provides technical support for all vehicle ordering, including new vehicles, replacements, gaining signatures and approvals, coordinating required forms, and liaising with the EDO budget team.
• Logistics, record-keeping: Keeps Google Drive folders updated and organized, schedules and leads fleet team meetings, including creating agendas. Motor Vehicle Record Check system liaison with HR.
• Liaison: Works with State Fleet Management and DNR Fleet Team to troubleshoot issues, ensure DNR compliance with state requirements, elevate issues, and problem-solve.
• Driving/picking up vehicles: This position may need to pick up or drive a fleet vehicle a few times a year.
• Excel and Google Spreadsheet Entry, Analysis: Enters information into spreadsheets, and manipulates spreadsheets with formulas to ensure decisions are data-informed, and information provided is accurate.

Technology Technical and Data Support Under the oversight of the COO:

• Data integrity technical support: This position will support the Business Technology Product Director and the EDO Product Owner on projects related to data verification and integrity (for example, HR systems, payroll systems and integration with other HR systems).
• Excel and Google Spreadsheet Entry, Analysis: Enters information into spreadsheets, and manipulates spreadsheets with formulas in order to ensure decisions are data-informed, and information provided is accurate.
• Data input, coordination and analysis: This position supports projects such as site survey inventories of technology at Department locations.
• Software licensing and IT assets: This position maintains and tracks records of software licenses for EDO and sometimes for Department-wide software. This position tracks EDO's IT assets, including the cell phone inventory.
• Contract renewal: This position tracks technology contracts and ensures timely renewal and quality contract management.
• Liaise with OIT: Work with OIT staff, in coordination with the EDO Business Technology Product Director, as it pertains to the above duties.

Technical and Data Program Support

Assists the Executive Director's Office staff, including technology and human resources staff, with projects that implement new technology or require data analysis. These projects include systems and processes related to addressing technology debt.

Special Projects and Other Duties

This position will support special projects and initiatives of the COO, such as initiatives from DPA or the Governor's Office. The position will handle meeting logistics, provide tracking and data if needed, and track reporting deadlines.

Other duties may include occasional in-person travel or in-person presence at meetings, and presence at virtual meetings to keep track of follow-up items.

In coordination and under the oversight of the COO and other technical experts, this position coordinates technical aspects of system implementation (such as CARS upgrades, or supporting the COO in implementing new systems from DPA).

This position will function as a back-up to the Executive Assistant when needed (when the EA is on leave, primarily). This will include: entering information into CORE, the State's accounting and purchasing system, for purchase orders, contracts, or other purchases to support fleet, technology, and purchases authorized by the COO such as an outside investigation firm or training firm; paying invoices related to these areas. (Grackle, MVR, ESRI, Sprout Social, technology maintenance contracts); using information provided by the EDO budget unit to track the COO budget, and to ensure expenditures comply with State Fiscal Rules and DNR procurement policies; and entering information into Excel and Google Spreadsheets related to the budget and purchasing, and ensures data is accurate. This will also include checking office voicemails and the EDO Assist email inbox.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application. Minimum Qualifications: Five (5) years of relevant experience in fleet management, office administration, support for information technology systems or systems upgrades, data collection, data analysis or other areas related to the position. OR A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years. Related degrees include accounting, paralegal studies, business administration, natural resources, or communications. Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated. Substitutions: Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Additional appropriate education will substitute for the required general experience on a year-for-year basis. Preferred Qualifications:

• Experience with State of Colorado processes, systems and rules
• Experience and understanding of Colorado State Fleet Management rules and systems or with managing fleets for organization
• Experience supporting technology initiatives or providing technical support for systems
• Experience with Excel, Google spreadsheets, and data analysis
• Experience with meeting logistics, managing minutes, and follow-up
• Trouble shooting, problem solving, and critical thinking skills
• Strong customer service skills
• Ability to effectively communicate both orally and in writing; effective presentation skills
• Strong interpersonal skills including active listening
• Strong project management skills
• Ability to identify systematic approaches to solving problems
• Ability to demonstrate sensitivity and appreciation for diverse viewpoints as well as different communication and work styles in a multi-cultural and inter-generational environment

The current work arrangement for this position is as follows: This is a Hybrid position - Work is primarily performed at 1525 Sherman Street, Denver, CO

Supplemental Information

This posting is only open to residents of the State of Colorado at the time of submitting your application. The Assessment Process:

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

A salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based