Procurement Support Specialist

Procurement Support Specialist

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations.

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Job Description

ProSidian Seeks a Procurement Support Specialist - GSSC [Full-Time [W-2] Junior Consultant] located: The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area to Provide services and support as a Procurement Support Specialist (PR0166) at The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area.

JOB OVERVIEW

Provide Contract Administration Support services OBO The Department of Energy (DOE) Hanford Site Hanford Procurement Division (HPD).

RESPONSIBILITIES AND DUTIES

Entry-Level Support:

• Analyze current processes and make recommendations for process improvements to gain efficiencies and provide consistency between organizations. Assist contracting officers and contract specialists with general day-to-day contract administration duties.
• Assist with drafting contract documents.
• Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
• Assist with the preparation of various reports.
• Support timely and accurate compliance with monthly and quarterly reporting requirements.
• Assist with the review and process of Procurement Support Specialist invoices in a timely fashion.
• Gather information for various audits or data calls.
• Assist with gathering information for various negotiation sessions as needed.
• Support correspondence creation.
• Support in coordinating Procurement Support Specialist Performance Assessment Reporting evaluations, by scheduling technical input, and working with the Contracting Officers and Contract Specialists.
• Support developing, issuing, updating, and revising policy, desk guides, and procedures.
• Support review of contract actions.
• Support subcontract reviews in accordance with DOE and local guidance as requested.
• Support of maintaining files on websites and/or share drives.
• Update and status workload tracking tool.
• Utilize business operations experience to conduct tasks with minimal supervision.

Qualifications

Desired Qualifications For A GSSC Procurement Support Specialist (PR0166) | Full-Time [W-2] Candidates:

The Procurement Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.

Skills / Abilities / Education / Experience Requirements / Qualifications

QUALIFICATION REQUIREMENTS:

• Minimum of 3 years of experience in an office setting. Contracting experience not required for entry-level.
• Working level knowledge of Hanford Site mission, activities and priorities.
• Working level knowledge of DOE Hanford processes and procedures.
• Working level knowledge of DOE's program management practices, policies, and procedures.
• Strong clerical, administrative, and organizational capabilities.
• Broad experience in supporting organizations with, tracking, monitoring, review and coordination efforts.
• Familiarity with or ability to learn/use other technology management tools employed at Hanford.
• Proven ability to interface successfully with senior level management.
• Ability to work with government and Procurement Support Specialist personnel to problem solve and formulate strategies for success.
• Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation.
• Excellent written and verbal communications skills.
• Excellent communication responsiveness and customer service skills.
• Proficiency in Microsoft 365.
• Expert knowledge of MS Word and Excel.
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site Procurement Support Specialist s.
• U.S. Citizenship

Competencies Required:

• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.

Ancillary Details Of The Roles:

TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.

LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area

Travel is allowed, in accordance with Federal Travel Regulations. Travel shall be coordinated with the technical point of contact and approved in advance in writing by the Contracting Officer.

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Additional Information

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with Documented Goals for each of the firm's Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.

CORE COMPETENCIES

• Teamwork – the ability to foster teamwork collaboratively as a participant and effectively as a team leader
• Leadership – the ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – the ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or workstreams
• Judgment – exercises prudence and insight in the decision-making process while being mindful of other stakeholders