PROGRAM COORDINATOR II

PROGRAM COORDINATOR II – (T239760) Description PROGRAM COORDINATOR II University of Alabama at Birmingham The Department of Surgery, Office of Chair has an open Program Coordinator II position. Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. General Responsibilities Carries out established program objectives and directives. Follows established guidelines or protocols. Determines the best approach to accomplish assignments. May participate in program planning and in setting program objectives. May supervise support staff. May act as a communication liaison and special events planner. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students. May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission. May handle data management. Key Duties & Responsibilities Coordinates administrative, personnel, and logistical support, for a defined department program (s), often of a large and/or complex nature. May be responsible for adherence to program budget and/or other fiscal duties. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students. Performs other duties as assigned. Knowledge/Skills/Abilities Ability to communicate effectively Networking/relationship building Event planning skills Ability to manage multiple priorities Additional Responsibilities Responsible for all department social activities and event planning, which includes interacting with external vendors to identify, arrange, and schedule the department activities and meetings. Meeting with vendors to identify needs for planned activities and events. Working within the division and department to coordinate and confirm set-ups and take-down following department activities. In addition to department social activities, the position will also be responsible for assisting with onboarding International Visiting Scholars for the department. This includes working with Human Resources and International Office to ensure all required information is available in advance of scholar reporting for work. The position will assist the department recruiters with onboarding the visiting scholars after they are identified and ready to report for work. Preferred Proficient in Microsoft Office (i.e. Excel, Word) Good data management skills (i.e. dataset creation and data extraction) along with excellent communication, writing, and organizational skills Hourly Range: $18.35-$29.80 Qualifications Education Bachelor’s degree in a related field and one (1) year of related experience required. Or an equivalent combination of relevant education and/or experience. UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix. Primary Location University Job Category Clerical & Administrative Organization 311850000 Surgery Chair Office Employee Status Regular Shift: Day/1st Shift Work Arrangement (final schedule to be determined by the department/hiring manager): Remote/Hybrid Eligible #J-18808-Ljbffr