Shipping Desk Clerk

Shipping Desk Clerk

The Shipping Desk Clerk is responsible for coordinating outbound shipments, verifying shipping documentation, maintaining shipping records, and ensuring all loads are processed accurately and efficiently.

Key Responsibilities:

• Review and process daily shipment orders.
• Ensure all required documentation is received before releasing materials for shipment.
• Maintain and distribute daily shipping schedules to warehouse personnel.
• Check in drivers and verify required documentation, including:
• Pickup number
• Valid driver's license
• Completed driver information form
• Destination information
• Truck and trailer details
• Record driver arrival and departure times.
• Obtain driver signatures on shipping logs.
• Verify shipment information against scheduling records.
• Prepare and distribute load documentation to warehouse personnel.
• Coordinate loading locations and direct drivers accordingly.
• Maintain organized shipment files and records.
• Generate and process Bills of Lading (BOLs) after loading is complete.
• Verify shipment details before releasing paperwork, including:
• Pickup number
• Destination
• Shipment weight
• Quantity
• Purchase order numbers
• Product information
• Shipment dates
• Print and distribute required copies of shipping documents.
• Scan and distribute completed shipment paperwork to appropriate departments.
• Maintain accurate daily logs and shipment records.
• Process rejected shipments according to company procedures.
• Ensure all documentation is completed accurately with no unauthorized alterations.

Qualifications:

• Strong attention to detail and accuracy.
• Excellent organizational and recordkeeping skills.
• Ability to work effectively with drivers, warehouse personnel, and office staff.
• Proficient with computers, scanners, and standard office software.
• Ability to manage multiple tasks in a fast-paced shipping environment.
• Previous shipping, logistics, transportation, warehouse administration, or dispatch experience preferred.

Work Environment:

• Office environment within a warehouse or distribution facility.
• Frequent interaction with drivers and warehouse personnel.
• Fast-paced environment requiring strong communication and multitasking abilities.