Office Administrator/Manager

Job Description

Job Description

AAC is in need of a full-time Office Administrator/Manager to be a part of our internal office team in Irmo, SC. This is an ON-SITE position working normal 9-5 hours, Monday - Friday . We are a small, privately-owned IT Staffing and Consulting company that was founded in 2003. We offer a competitive salary including a full benefits package.

SUMMARY:

The Office Manager is responsible for overseeing daily office operations while managing key Human Resources and accounting functions. This role serves as a central point of coordination for employee administration, payroll review, benefits management, accounts payable and receivable processes, and employee lifecycle activities. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential information with professionalism and discretion.

RESPONSIBILITIES:

Human Resources Administration

• Support and administer HR policies, procedures, and employee programs
• Maintain employee personnel files and ensure compliance with company policies and applicable employment laws
• Serve as a point of contact for employee questions regarding HR-related matters
• Assist management with employee relations issues and performance documentation
• Maintain HR records, reports, and compliance documentation

Recruitment, Onboarding, and Offboarding

• Coordinate pre-employment screenings, including background checks and verification processes
• Facilitate onboarding activities for new hires, including paperwork, orientation, training coordination, and system access
• Ensure employees complete all required employment documentation
• Manage offboarding procedures, including exit interviews, collection of company property, system deactivation, and final documentation
• Maintain accurate employee status records throughout the employment lifecycle

Payroll Administration

• Review payroll data for accuracy, completeness, and compliance with company policies
• Verify employee hours, wage adjustments, deductions, and benefit elections prior to payroll processing
• Coordinate with payroll providers or internal payroll personnel to ensure timely payroll submission
• Assist employees with payroll-related questions and concerns

Benefits Administration

• Administer company benefit programs including:
• • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
• Coordinate employee enrollments, changes, and terminations of benefits coverage
• Serve as liaison between employees, insurance carriers, and benefit providers
• Maintain benefit records and ensure compliance with enrollment deadlines and reporting requirements
• Assist employees with benefits-related inquiries and claims assistance

Accounts Payable

• Process vendor invoices accurately and timely
• Verify invoices, approvals, and coding before payment
• Prepare and distribute payments in accordance with company policies
• Maintain vendor records and resolve payment discrepancies
• Monitor accounts payable aging and ensure obligations are met on schedule

Accounts Receivable

• Generate and distribute customer invoices
• Monitor customer accounts and track outstanding balances
• Apply payments and maintain accurate receivable records
• Follow up on overdue accounts and assist with collections efforts
• Reconcile accounts receivable transactions and prepare reports as needed

Office Operations

• Oversee daily office functions and administrative activities
• Maintain office supplies, equipment, and vendor relationships
• Coordinate office maintenance and facility-related needs
• Develop and improve administrative procedures and workflows
• Support executive leadership with special projects and reporting

QUALIFICATIONS:

• Associate's or Bachelor's degree in Business Administration, Human Resources, Accounting, or related field preferred
• 3+ years of office management, HR, payroll, accounting, or related administrative experience
• Knowledge of HR practices, payroll processes, and employee benefits administration
• Experience with accounts payable and accounts receivable functions
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Experience with QuickBooks strongly preferred
• Experience with HRIS, payroll, and accounting software preferred
• Ability to handle confidential information with discretion and professionalism

KEY COMPETENCIES:

• Attention to Detail
• Organization and Time Management
• Confidentiality and Professionalism
• Communication and Interpersonal Skills
• Financial and Administrative Acumen
• Problem Solving and Decision Making
• Customer Service Orientation
• Ability to Manage Multiple Priorities

Advanced Automation Consulting, Inc., with our corporate office in Columbia, SC, is an IT Consulting Services firm focused on the long-term success of our clients and consultants. At AAC, we never lose our intense, passionate focus on the needs of our clients. We attract and retain the best and brightest consultants and provide them with support, training, and the project discipline to ensure the success of our clients and AAC.

We operate at the highest level of integrity at all times, strive to be the *Best of the Best* in all that we do, and we are the Best Value service provider to our clients.

Company Description

Advanced Automation Consulting, Inc., with our corporate office in Columbia, SC, is an IT Consulting Services firm focused on the long-term success of our clients and consultants. At AAC, we never lose our intense, passionate focus on the needs of our clients. We attract and retain the best and brightest consultants and provide them with support, training, and the project discipline to ensure the success of our clients and AAC. \n\nWe operate at the highest level of integrity at all times, strive to be the *Best of the Best* in all that we do, and we are the Best Value service provider to our clients.