Purchasing Coordinator

Job Description

Purchasing Coordinator

Location: Paterson, NJ

Department: Purchasing

Reports To: Purchasing Manager

Join the Team Bringing Authentic Culinary Experiences to Life

At Kontos Foods, we’re passionate about hand-stretched flatbreads and Mediterranean

specialties! Our focus on quality and authenticity drives our dedication to delivering exceptional products to every customer. We are committed to quality and authenticity and dedicated to delivering exceptional products to our customers. As a leader in the premium frozen food sector, we combine a commitment to high-quality products with a culture of operational excellence and collaborative growth.

Why This Role is Matters

The Purchasing Coordinator is a critical link in our supply chain, ensuring that our production lines never stop and our quality never wavers. By managing the flow of materials from vendor to warehouse, you directly impact our ability to deliver exceptional products to our customers on time and in full.

Your Impact: Key Responsibilities

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• Manage the end-to-end procurement process, from preparing and issuing purchase orders to ensure timely delivery.
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• Validate order confirmations to ensure pricing accuracy, correct quantities, and alignment with production schedules.
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• Proactively track open orders and coordinate with vendors to resolve delays, shortages, or shipping discrepancies.
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• Audit receiving records against purchase orders and collaborate with warehouse staff to resolve inventory variances.
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• Maintain rigorous inventory accuracy by entering adjustments and leading periodic physical counts.
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• Monitor stock levels and forecast purchasing needs to mitigate the risk of production shortages.
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• Process production orders, accurately recording material usage and finished goods output.
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• Serve as a key liaison between purchasing, warehouse, and production teams to ensure seamless material availability.
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• Digitalize and organize all procurement, receiving, and production documentation for audit readiness.
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What You Bring to the Table

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• Experience: Minimum 2 years of experience in purchasing, inventory management, or production support (preferred).
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• Technical Skills : Proficiency in Microsoft Excel; experience with SAP or similar ERP systems is highly preferred.
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• Competencies: Exceptional attention to detail, strong organizational habits, and a proven track record of following through on complex tasks.
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• Communication: Ability to manage multiple priorities while communicating effectively with diverse vendors and internal stakeholders.
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What’s In It For You?

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• Comprehensive Benefits: Competitive salary with full health, dental, and vision insurance.
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• Investment in Your Future: A robust 401(k) plan to support your long-term financial goals.
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• Balance & Respect: Generous Paid Time Off (PTO) and observed holidays.
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• A Culture of Visibility: A collaborative environment where your contributions are recognized, valued, and rewarded.
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