Director of Finance and Administration

Job Description

Job Description

Summary : The Director of Finance and Administration works with 360 Communities leadership to monitor the financial position and risks of the organization and manages a broad range of administrative and operational activities. Responsibilities include financial management, analyzing and reporting on the organization’s financial performance, monitoring risks, overseeing office administrative functions, facilities management, and managing a team to support these efforts. As an active partner with the President and Chief Executive Officer (CEO), brings a forward-looking and proactive stance to managing the organization’s finances and administrative operations.

Responsible for all finance and accounting operations and provide compliance oversight for agency Information Technology. Position focuses on ensuring the accuracy of reported financial results, cash management, maintaining a system of records, mitigating risk through a comprehensive set of controls, and ensuring that reported results comply with generally accepted accounting principles (GAAP).

This is a full-time exempt position primarily working on-site at the Burnsville office location. Qualifications include:

• Bachelor’s degree in accounting, finance or related field
• 7 - 10 years of combined accounting and finance experience
• A CPA or other relevant qualification preferred
• Experience in both the private and public sectors is strongly preferred
• Non-profit experience a plus

360 Communities commits to ongoing growth and tangible action to center diversity, equity, inclusion, and belonging within the organization and the community. We strive to support people of all cultures, races, ethnic backgrounds, abilities, sexual orientations, gender identities, gender expressions, and faiths. Candidates with a desire and willingness to grow and lean into this commitment alongside the organization are strongly encouraged to apply. To learn more about our commitment to DEIB, please visit our website and view the full document under the About tab.

Essential Duties and Responsibilities

Finance & Accounting

• Lead financial planning efforts including development and preparation of annual budget, required financial statements and reports to all funders
• Perform financial planning and analysis related to cash flow projections, anticipated private and government funding, and other budget considerations
• Ensure quality control over financial transactions and financial reporting including month-end and year-end close processes
• Manage accounting controls, accuracy, and productivity of day-to-day activities of cash receipts, cash disbursements, payroll, and fixed assets
• Safeguard assets and ensure accurate and timely recording of all transactions by implementing disciplines of internal audits, controls, and checks and balances across the agency
• Manage the revenue cycle process, specifically the collection (invoicing/accounts receivable) of grant and program funding to ensure compliance with grant regulations, internal controls, and to maintain operating cash balances
• Oversee multiple bank accounts and - investment accounts
• Complete all required local, state, and federal reports and filings as required by law and agency governance including, but not limited to;
  • Form 990
  • Secretary of State 501(c)3 Report
  • Combined Federal Campaign
  • Charitable Organization Annual Report
  • Applicable tax filings

Audit and Internal Controls

• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Prepare all audit papers required by outside audit firm to ensure an accurate, timely and thorough auditing process
• Work closely with audit firm on all phases of their fieldwork to ensure proper interpretation of all information provided by the agency

Payroll

• Work closely with Director of Human Resources to ensure payroll accuracy and compliance, including quarterly and annual reporting.
• Ensure payroll journals and entries accurately flow to the General Ledger

Risk Management

• Maintain insurance coverage for the agency and proper recording and allocation of coverage to agency services
• Analyze agencies financial risk; partner with leadership team to determine funding sources and strategy as the organization grows
• Manage and monitor all service provision contracts

Information Technology

• Responsible for compliance oversight of outsourced managed service providers of information systems, including software, hardware, and network support
• Review all aspects of agency computers, network and software ensuring proper purchasing within current licensing practices, adequate data safeguard measures, network security, and administration
• Provide basic hardware and software support

Facilities & General Office Management

• Responsible for property management including ensuring buildings are neat in appearance, free of clutter, adequately maintained and protected
• Maintain long-term capital plan and maintenance plan
• Responsible for inventory management and supervising the purchasing of consumable office supplies

Management Duties and Responsibilities

• Manage a team
• Responsible for directing, motivating, developing, evaluating and reviewing staff work
• Managing staff, preparing work schedules, and assigning projects and duties
• Monitoring and controlling resources used by staff
• Interview and train new employees, or oversee those personnel processes

Qualifications

• Proven executive leader and administrator with broad finance and accounting experience as an organization’s Financial Controller, Finance Director, or equivalent
• Detailed knowledge of GAAP, financial principles, business procedures, laws, and operational best practices
• Thorough knowledge of financial analysis and forecasting
• Experience developing financial statements, reports, and financial presentations
• Experience overseeing accounts, general ledgers, and reporting systems
• Background or experience in managing or overseeing the reporting and compliant use of government funding—both at the federal and local level
• Excellent accounting software user, Office365 software user, and superior administration skills
• Education and/or Experience
• Bachelor’s degree in accounting, finance or related field
• Minimum 10 years of combined accounting and finance experience
• A CPA or other relevant qualification preferred
• Experience in both the private and public sectors is strongly preferred
• Non-profit experience a plus

Equal Opportunity Employer