Project Accountant

Job Description Job Description Project Accountant Project Accountants play a key role in tracking and reporting on the project’s financial performance. Overall Focus Ensure all invoices are uploaded to paperless system and are properly coded and routed to the appropriate approvers. Charge expenses to accounts, jobs and cost codes by analyzing invoice/expense reports. Ensure vendors are paid in a timely manner. Reconcile processed work by verifying entries and comparing system reports to balances. Protect organization's value by keeping information confidential. Monitor vendor accounts to ensure payments are up to date. Responsible for supporting a positive, professional, team-oriented work environment. Provides customer service and support to internal customers and vendors with respect to various accounts payable and related accounting inquiries, expense reports, etc. Respond to inquiries from Senior Management team and Project Management. Accounting Duties Process and code invoices and subcontractor pay applications in paperless environment and route to appropriate personnel for approval. Upload approved transactions to accounting software. Work with project managers to ensure invoices are approved on a timely basis and all open transactions are processed within the appropriate accounting period. Code and match invoices to subcontracts and purchase orders. Maintain daily check log. Pay employees by receiving and verifying expense reports and preparing checks. Initiate and follow up on outstanding vendor compliance issues to ensure they are completed timely. Prepare weekly check runs and subcontractor payment packages. Communicate with project managers to verify vendors are properly paid when owner payments are received. Send payment packages and communicate with subcontractors to acquire necessary documents for processing of payments (i.e. insurance requirements, waivers, billing procedures, etc.). Verify that releases or lien and other documents are in compliance with contract terms before releasing subcontractor payments. Track all notices to owners (NTOs) and ensure proper releases of lien are obtained upon payment. Verify vendor accounts by reconciling monthly statements and related transactions. Reconcile credit card statements. Correspond with subcontractors and vendors and respond to inquiries. Gather backup and enter the monthly owner requisitions, manage the Accounts Receivable. Process subcontractor change orders and monthly budget updates. Work closely with Project Managers and Project Executives on all facets of project accounting. Reconcile cost plus projects owner payment requisitions against ledger and make any necessary accruals before month-end closing. Assist in the preparation of monthly journal entries. Assist with month end closing. Qualifications Bachelor’s degree in Accounting. Ability to adapt to different personalities and management styles. Proficiency in Microsoft Office and Adobe Acrobat. Good communication skills, both written and oral. Bilingual (English/Spanish) preferred. Familiarity with an automated Accounts Payable system. Sage 100 software knowledge preferred. Knowledge of paperless environment software a plus (pVault). Knowledge of Notice to Owner, Certificates of Insurance, and Lien Release procedures required. Knowledge of AIA format billing procedures. Necessary Attributes Candidate must possess Thornton’s Core Values: Results Driven, Proactive, Safety Conscious, People Focused, Customer Oriented, and Team Oriented. Must be customer service oriented both internally and externally. Effectively manage one's time and resources to ensure that work is completed efficiently. Strong organizational skills; must be detail oriented and accurate. Behavior and conduct exhibits a positive attitude and outlook on work, business relationships, goals/objectives and expected performance. Ability to work in a fast paced, high volume environment, multi-task, and prioritize to meet deadlines by thorough problem solving. Due to job complexities, must have patience to work through job challenges. Due to independent nature of work, must be a self-starter, dependable on attendance and work schedules. Able to exhibit a high level of confidentiality. Ability to prioritize tasks, work effectively under stress, meet short deadlines and take direction.