Purchasing Coordinator

Job Description

Job Description

We are looking for a detail-oriented Purchasing Coordinator to support procurement operations for a utilities and infrastructure environment. This contract position has the potential to become permanent and is ideal for someone with at least 1 year of experience handling purchasing workflows, supplier coordination, and invoice-related follow-up. The person in this role will help maintain efficient purchasing processes, resolve order and billing issues, and support accurate records across daily procurement activities.

Responsibilities:
• Create and manage purchase orders to ensure materials and services are requested accurately and on time
• Coordinate with vendors and internal departments to track purchasing activity and maintain smooth order fulfillment
• Review invoices for accuracy, obtain appropriate approvals, and follow up on outstanding items
• Investigate billing exceptions and work with suppliers or stakeholders to resolve discrepancies promptly
• Support day-to-day activities within the purchasing department, including documentation, status updates, and record maintenance
• Assist with vendor management tasks such as communication, issue resolution, and contract-related updates
• Process purchasing and invoice information within ERP platforms such as SAP or Oracle to keep data current and reliable• At least 1 year of experience in purchasing, procurement support, or a related administrative role
• Working knowledge of purchase order creation, purchasing workflows, and invoice processing
• Experience reviewing invoice approvals and resolving discrepancies in a timely manner
• Ability to communicate effectively with vendors and internal teams regarding order and billing matters
• Familiarity with vendor coordination and contract modification support
• Experience using ERP systems such as SAP ERP or Oracle ERP
• Strong attention to detail and the ability to manage multiple tasks with accuracy