Special Event Student Assistant

Classification Title:STU AST – NON-CLERICAL & ADMIN

Classification Minimum Requirements:

Must be enrolled as a University of Florida student and eligible to work on campus.

Job Description:

The Office of Advancement is seeking a dependable and organized Student Assistant to support the Advancement team with general administrative functions. The student will assist with communications, event and meeting coordination, maintaining records and contact information, and special projects that support the College’s advancement and engagement efforts.

Key Responsibilities:

• Assist with advisory board engagement, communications, programming, and special projects.
• Support advisory board member recruitment, onboarding, communications, and recognition activities.
• Assist with meeting and event planning, including scheduling, RSVPs, agendas, meeting materials, and event setup and breakdown.
• Maintain and update alumni, constituent, and advisory board contact information and mailing lists.
• Provide general administrative support, including meeting minutes, mailings, filing, copying, and document preparation.
• Assist with special projects and other duties as assigned.

Expected Salary:

$15 - $17 per hour, commensurate with experience.

Required Qualifications:

• Must be enrolled as a University of Florida student and eligible to work on campus.
• Students are employed on a part-time basis, up to 20 hours per week.
• Availability to work a flexible schedule, including daytime, evening, and occasional weekend hours with advance notice.
• When assigned to an event, must be available for the duration of the event, including post-event cleanup and breakdown activities.
• Strong written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work collaboratively as part of a team and independently when needed.

Preferred:

• Experience with Microsoft Office applications and Qualtrics.
• Familiarity with event planning, event logistics, or venue operations.
• Ability to learn and operate event technology, including microphones, projectors, and audiovisual equipment.
• Excellent interpersonal skills and ability to interact professionally with a wide variety of constituents and guests.
• Ability to exercise sound judgment and work independently on assigned projects.
• Strong attention to detail and commitment to customer service.
• Reliable, responsible, and dependable work ethic.
• Ability to perform physical tasks, including lifting up to 30 pounds and assisting with event setup and breakdown.

Special Instructions to Applicants:

To apply, please upload the following materials:

• Resume
• Cover Letter describing your interest in the position and relevant experience.
• Copy of your Fall 2026 class schedule

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No.