Administrative Assistant
Colliers Engineering & Design
• Preparation and proofreading of correspondence, letters, memos, reports, project specifications and other materials for assigned in-house staff.
• Create project files and maintain those files for assigned Managers.
• Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
• Coordinate and organize meetings and manage calendars.
• Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.
• Prepare updates to Client Database.
• Assist assigned Managers with project status updates.
• Make deliveries as needed.
Skills & Requirements
• Qualified candidates will have previous administrative support experience in a busy office setting.
• Proficiency in MS Office Suite 2010, including Word, Excel and PowerPoint required.
• Ability to multi-task and work effectively within a team.
• Dependable to meet assigned deadlines.
• Professionalism and effective communication skills a must.
• Prior experience working in a Municipal Engineering office, a plus.
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